Subcontractor Compliance Coordinator
About The Position
Kellermeyer Bergensons Services (KBS) is the largest privately held provider of facility services in North America, servicing over 2 billion square feet of space daily. We help industry leaders across a wide range of key verticals—including retail, industrial and logistics, healthcare, education, manufacturing, and more—maintain clean, efficient and welcoming spaces that support their operations. As we continue to grow, we’re looking for team members who are dedicated, reliable, and ready to contribute to a culture built on respect, opportunity, and pride in service. Initiates, maintains and tracks established vendors annual questionnaires. Distributes and tracks contract amendments. Conducts ongoing audits to support compliance with criminal background checks. Utilizes analysis skills and attention to detail to ensure ongoing vendor compliance.
Requirements
- 1-2 years of administrative/office experience
- Ideal to have experience with contracts, insurance, or compliance
- Experience working with customers/clients via email and phone
- Able to consistently follow process and direction
- Written and oral communication skills
- Strict attention to detail and factual documentation
- Experience with Microsoft Office (e.g. Word, Excel, PowerPoint, Outlook, with an emphasis on Excel VLOOKUP, Pivot Tables, Graphs, etc.)
- High School Diploma or GED; Bachelor’s Degree is a plus
Responsibilities
- Coordinate annual vendor audit questionnaire process and ensure vendor compliance
- Send out annual audit questionnaires each month to a selected number of vendors
- Carefully review returned completed questionnaires and ensures that responses are compliant with the company contract agreements
- Update ERP system with acceptable, annual audit questionnaires, and file printed copies in vendors’ contract folders
- Call and send emails to vendors that fail to submit the annual audit questionnaires by the given deadlines
- Sends out certification of compliance letters to vendors, and updates ERP system accordingly
- Sends out contract amendments to vendors Initiates requests to terminate vendors that fail to complete the annual audit questionnaires or that reveal noncompliance with the vendor agreement with internal KBS teams, such as field operations and customer service
- Works on miscellaneous projects and generates ad-hoc reports
Benefits
- As a full-time KBS employee (30+ hours per week) you may qualify for benefits including medical, dental, vision, prescription drugs, and more!
- Paid Time Off
- Paid Holidays
- Sick Time
- Life Insurance
- Short Term Disability - Employer paid
- Long Term Disability
- Supplemental Health Insurance (E.G., Accident)
- 401k plan with a match or Non-qualified Deferred Compensation Plan
- Pet Insurance
- Perkspot Discount Program – discounts on travel, gyms, cell phones, restaurants, auto, apparel & electronics
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
