Subcontract Analyst

LLNL•Livermore, CA

10h•Hybrid

About The Position

LLNS is seeking the services of a Subcontract Analyst to support the Global Security Directorate in its mission to make the nation and the world more secure. The selected Contract Analyst will solicit, negotiate, award, and administer contracts for research and development, international physical security, non-proliferation, cyber security, space systems, intelligence, energy security, biosecurity, chemical security, and advanced sensing and technology development applications.The contracts and agreements will be of moderate to high dollar value, either fixed price or cost reimbursable. The contract scopes of services vary from routine to unique in nature. The Contract Analyst frequently engages directly with principal investigators, sponsors and laboratory management. The Contract Analyst must be willing and able to travel to support the missions of the Department of Energy/National Nuclear Security Administration (DOE/NNSA), Department of State, Department of Homeland Security and others.This position is in Division A within Procurement Department. This position may offer a hybrid schedule, which includes the flexibility to work from home one or more days per week, after a probationary period. The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options may vary based on the needs of the team and the organization. This position will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level.

Requirements

Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
Bachelor’s degree in Business Administration or related field, or equivalent combination of education and related experience.
Significant experience negotiating and administering subcontracts with unusual and/or complex terms and conditions.
Significant experience applying cost and price analysis techniques to determine best value for an organization.
Working and practical knowledge of theories, practices, procurement techniques and methods such as DOE Acquisition Regulations (DEAR)s and/or Federal Acquisition Regulations (FAR)s, cost accounting standards, business law, government regulations, commercial business practices and Generally Accepted Accounting Principles (GAAP).
Experience developing and writing a variety of contract types, including fixed price, and cost reimbursable contracts.
Ability to analyze and solve complex problems that are diverse and multi-faceted, including sound decision-making skills with ability to be innovative, assess complex situations, recommend appropriate actions, and implement solutions.
Proven leadership skills and/or project management experience.
Advanced verbal and written communication and strong interpersonal skills necessary to interact effectively within a diverse team environment, program managers, clients, customers, and external vendors and in providing a high level of customer service.
Effective organizational skills and ability to work in a faced-paced environment while simultaneously handling a diverse and varied workload, including ability to work independently toward goals and objectives.
Extensive experience drafting, negotiating, awarding, and administering high dollar value, highly unusual and complex subcontracts, including advanced knowledge of government and commercial subcontracts using best value techniques and determining reasonableness of cost and price.
Extensive leadership and/or project management experience with the ability to supervise, lead and/or mentor subcontract analysts and aid other subcontract analysts.
Experience interpreting complex technical specifications, drawings, and processes to effectively engage with a diverse range of staff including vendors, managers and programmatic scientists and engineers.

Nice To Haves

Demonstrated ability to effectively use AI tools and technologies to improve work quality and productivity.

Responsibilities

Apply and interpret established procurement policies, procedures, and processes, including those that are complex and may require in-depth analysis and interpretation; ensure compliance with internal and external business standards, and DOE/NNSA requirements.
Assist organizations in all activities related to the placement of complex subcontracts, including developing statements-of-work, identifying sources, and participating in overall acquisition planning.
Review requisitions for completeness, ensure appropriate subcontract form, identify prospective bidders, participate in vendor surveys, prepare, and issue solicitations, host site visits and issue addendums.
Evaluate quotations and proposals, determine final vendor selection, negotiate applicable terms and conditions, negotiate price and delivery terms or project schedule, award subcontracts within signature authority or prepare subcontract for signature by appropriate signature level.
Administer multi-faceted and moderate to high dollar value subcontracts from award through close-out, including participating on project teams, the development and maintenance of file documentation, vendor performance, issuance of change orders, negotiation of subcontract modifications, review, and approval of invoices for payment, and review of documentation for subcontract close-out.
Analyze and interpret data with multiple factors and criteria; independently selects methods and techniques to develop practical solutions to solve complex and diverse problems.
Prepare reports and responses to audit or reviews, develop and write complex and technical best value source selection correspondence, and provides recommendations.
Serve as a knowledge leader and technical resource and interface between subcontractors and Laboratory personnel, collaborate with and lead procurement personnel and projects, interacts with internal customers, managers, team members and external vendors.
Perform other duties as assigned.
Evaluate and administer highly complex, sensitive, and unique subcontract proposals from award through close-out, including frequent negotiation of multi-faceted, high-dollar value, unique and/ or specialized requirements.
Serve as a senior-level technical resource and interpret highly complex technical specifications, drawings, and processes at a level required to effectively participate in discussions of technical requirements with vendors, managers and programmatic scientists and engineers.
Manage complex projects, function as a project leader and/or serve as a supervisor or mentor to other subcontract analysts in the performance of assigned duties and responsibilities.