Subcontract Administrator, Level III

Amentum

4d•Hybrid

About The Position

We are launching people to the Moon and Mars. If you want to be part of this amazing mission and enjoy working in a great team environment, we would love to have you as part of our team that is making history, today. It takes big ideas and determination to take NASA's vision and make it reality. That's what we do every day. The COMET contract provides overall management and implementation of ground systems capabilities, flight hardware processing, and launch operations at NASA's Kennedy Space Center (KSC) in Florida. These tasks will support the International Space Station, Ground Systems Development and Operations, and the Space Launch System, Orion Multi-Purpose Crew Vehicle, and Launch Services programs. Responsibilities: Coordinate, develop, and produce subcontract documentation such as subcontracts, agreements, modification task/delivery orders, solicitations, estimates, cost/price analyses, negotiation memorandums, justifications, determinations, special contract provisions, representations, certifications, and correspondence. Coordinate, develop, and produce procurement documentation such as acquisition plans, source selection plans and evaluation criteria, RFPs, agreements, profit analyses, statements of work, data submittal requirements, and proposal preparation instructions. Evaluate proposals and quotations, determine offer responsiveness, responsibility, and eligibility for award, and perform discussions and negotiations. Develop and maintain subcontract files. Monitor and track subcontractor deliverables. Review and process purchase requisitions. Conduct subcontract file reviews in support of Government audits. Conduct subcontracts training for technical and subcontract staff. Draft/review/negotiate teaming and non-disclosure agreements. Coordinate with accounting and finance departments in administering subcontract invoicing and payments, job cost management, contract audit/filing, and closeout process. Ensure compliance with CPSR, FAR/DFARS, Agency-specific regulations, and Amentum policies on subcontracts and procurement. Ensure subcontract requirements are met, monitor cost status, assist in cost management, and coordinate issue resolution with customer Ensure the management of subcontract file(s), prepare and control of all modifications and correspondence. Interface and coordinate with subcontractors and service providers, as well as Amentum HR, Finance, AP, and Program teams. Participation in cross-functional collaboration and tiger teams. Monitor small business goals on assigned subcontracts, coordinate with technical staff, maintain records, and participate in small business outreach activities. Negotiate terms and conditions with subcontractors. Ensure cost or price analysis is conducted and adequately documented to ensure fair and reasonable price. Maintain and process purchase orders, releases, and modifications in Amentum's accounting system. Close out subcontracts. Perform all other position-related duties as assigned or requested.

Requirements

Bachelor's degree in business administration or related field, and six (6) years of experience in procurement, subcontracts, supply chain or related field; or ten (10) years of experience in areas such as management analysis, financial analysis, budget preparation and analysis, business processes, human resource services and other related areas.
Two (2) years of experience in procurement or related field may be substituted for each year of the four (4) years of college.
Must have a valid US Driver's License.
Excellent communication and negotiation skills and working knowledge of SharePoint, Microsoft Office Suite, and integrated software applications are required.
Experience with various subcontract types (Cost-Plus, Fixed Price, Time & Materials, and subsets thereof)

Nice To Haves

Experience with People Soft, or similar ERP system, to include use of the purchasing module preferred

Responsibilities

Coordinate, develop, and produce subcontract documentation such as subcontracts, agreements, modification task/delivery orders, solicitations, estimates, cost/price analyses, negotiation memorandums, justifications, determinations, special contract provisions, representations, certifications, and correspondence.
Coordinate, develop, and produce procurement documentation such as acquisition plans, source selection plans and evaluation criteria, RFPs, agreements, profit analyses, statements of work, data submittal requirements, and proposal preparation instructions.
Evaluate proposals and quotations, determine offer responsiveness, responsibility, and eligibility for award, and perform discussions and negotiations.
Develop and maintain subcontract files.
Monitor and track subcontractor deliverables.
Review and process purchase requisitions.
Conduct subcontract file reviews in support of Government audits.
Conduct subcontracts training for technical and subcontract staff.
Draft/review/negotiate teaming and non-disclosure agreements.
Coordinate with accounting and finance departments in administering subcontract invoicing and payments, job cost management, contract audit/filing, and closeout process.
Ensure compliance with CPSR, FAR/DFARS, Agency-specific regulations, and Amentum policies on subcontracts and procurement.
Ensure subcontract requirements are met, monitor cost status, assist in cost management, and coordinate issue resolution with customer
Ensure the management of subcontract file(s), prepare and control of all modifications and correspondence.
Interface and coordinate with subcontractors and service providers, as well as Amentum HR, Finance, AP, and Program teams.
Participation in cross-functional collaboration and tiger teams.
Monitor small business goals on assigned subcontracts, coordinate with technical staff, maintain records, and participate in small business outreach activities.
Negotiate terms and conditions with subcontractors.
Ensure cost or price analysis is conducted and adequately documented to ensure fair and reasonable price.
Maintain and process purchase orders, releases, and modifications in Amentum's accounting system.
Close out subcontracts.
Perform all other position-related duties as assigned or requested.