Sub Award Administrator

Texas A&M University System • College Station, TX

2d • Hybrid

About The Position

Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Who We Are Sponsored Research Services (SRS) provides research administration services to The Texas A&M University System. We further the research goals of the university by delivering efficient and superior service to members of the Texas A&M System research community. Through our services, SRS teams work with several stakeholders to ensure the success of research projects. To learn more, visit https://vpr.tamu.edu/division-units/sponsored-research-services. What We Do Support faculty members in the preparation, review, and submission of research proposals. Interpret and effectively communicate sponsor guidelines to ensure compliance with all requirements. Budget preparation and compliance verification with sponsor regulations and Texas A&M University System Member policies. Coordinate and compile proposal materials in collaboration with internal and external collaborators. Ensure accurate final proposal preparation, review and submission while adhering to strict deadlines. Who We Want Thrives in a fast-paced environment Delivers exceptional customer service in a high-volume setting Has strong attention to detail and organizational skills Excels at multitasking and managing changing priorities Communicates confidently and effectively with team members and stakeholders Thinks independently and proactively solves problems Works well in a collaborative and customer-focused team What You Need to Know We have multiple openings. Compensation will be commensurate to the selected hire’s experience. A cover letter and resume are strongly recommended. SRS offices are located in College, Station, Texas. On-site, hybrid, and remote possibilities will be considered on a case-by-case basis. Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leave and at least eight hours of paid vacation each month Automatically enrollment in the Teacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees. External Applicants - Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting. Internal Applicants - This site lists job postings throughout The Texas A&M University System. It is intended for applicants not currently employed by a member of the system. Current employees should apply for jobs on the Internal Career site. The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.

Requirements

• Bachelor’s degree or any equivalent combination of education and experience.

Nice To Haves

• Experience in university setting, business or legal operations, or research experience.
• Experience in sponsored research projects management or contract negotiation.

Responsibilities

• Serve as the primary point of contact for subaward negotiations with external institutions and organizations.
• Coordinate with principal investigators, departmental staff, SRS Proposal and Post Award Administrators, and leadership to obtain required documentation to complete the subaward templates and resolve subaward-related issues.
• Communicate and collaborate with internal and external stakeholders on subaward matters.
• Review prime award terms and conditions to determine appropriate flow-down requirements for subawards.
• Gathering data and entering data into Office of General Counsel-approved templates and FDP subaward templates.
• Review and verify adherence to guidelines and standards in subaward documentation.
• Works with senior negotiators or supervisors to resolve issues related to subawards, compliance, and non-standard term requests.
• Ensure compliance with institutional policies, federal and state regulations, TAMU System policies, and sponsor requirements.
• Monitor subrecipient compliance and risk, including financial and programmatic performance.
• Coordinate with Texas A&M University Compliance Offices to ensure subawardee compliance protocols are approved.
• Work with the Office of General Counsel and other TAMU System entities on complex or high-risk subawards.
• Enter and update data in award management systems.
• Maintains and ensures that all records are updated regularly and that documentation represents the current status of each subaward in negotiation databases.
• Ensures that all subawards are processed in a timely fashion and that all parties to the subaward are kept apprised of the status.

Benefits

• Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatically enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level