Study Coordinator I

Hebrew SeniorLife•Boston, MA

About The Position

I. Position Summary: Specialized research professional working with and under the direction of the Principal Investigator (PI) for the NIH-funded STARS clinical trial. Facilitates and coordinates daily study activities and plays a critical role in the conduct and successful completion of all phases of the study, including participant recruitment, enrollment, data collection, tracking, monitoring progress and collaborating with the team both within the institute as well as with teams at other institutes to ensure successful progress and completion of all study aims. Works with the PI, department, sponsor, and institution to support and provide guidance on the administration of compliance, financial, personnel and other related aspects of the study. Must have the ability to work on multiple tasks, prioritize them, develop workflow, and meet study deadlines. Must be able to work with minimal supervision, be self-motivated, able to work independently and as a part of a team. Must have good problem-solving skills, be able to provide leadership to the team when required and oversee the work of research assistants in the field. II. Core Competencies: Communication: Absorbs, comprehends, and exchanges information with others, enhancing mutual understanding of ideas, issues and desired action. Teamwork and Collaboration: Works effectively within a team, group and across the organization and with outside collaborators, accomplishes tasks, facilitates collaboration and desired results while maintaining good, productive relationships. Results Orientation: Focuses on delivering superior performance by setting and achieving stretch goals. III. Position Responsibilities: Results Orientated: Focuses on delivering superior performance by setting and achieving stretch goals. Knowledge of REDCap is essential for completing live data entry during study visits. Skills in performing phlebotomy are desired but not required. Comfortable in handling blood samples to ensure proper labeling, storage during the study visits, and shipping for further testing. In collaboration with the biostatistics team, perform data cleaning, and complete data management activities. Prepare tracking reports to be shared with principal investigators and study staff. Train, orient, and oversee the work of research technicians and assistants, according to established protocols and procedures. Ensure that study supplies are bought at regular intervals, all invoices are paid and reimbursements are submitted in a timely manner. Responsible for preparing agendas, writing up minutes of meetings, facilitating discussion and providing updates, addressing any questions and resolving issues that may arise. This includes creating and tracking work orders (in project management application - Jira) to monitor data management activities. Work with grants management to maintain and provide reports related to participant compensation. Prepare IRB documents in collaboration with Project Director and Investigators. File adverse events reports with the IRB and other governing boards, such as Safety Monitoring Boards, according to established protocol. Act as a liaison with the teams at Beth Israel Deaconess Medical Center (BIDMC) Radiology, Harvard Chan School of Public Health (HSPH) and other institutes and testing centers to ensure efficient communications and completion of activities related to the STARS clinical trial. For e.g., regularly obtain screening blood test results from the lab test center, receive completed forms from HSPH, pick up bone scans from the BIDMC radiology center, and transfer the scans to another institute for analysis. Additional responsibilities as required. The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, which would be in conformity with the level of the position. Completes special projects as assigned. IV Qualifications: College degree, Masters preferred, with 3 years of research experience. Must have the ability to work on multiple projects, prioritize tasks, develop workflow, and meet study deadlines. Must be able to work with minimal supervision, be self-motivated, able to work independently and as a part of a team. Must have good problem-solving skills, be able to provide leadership to the team when required and oversee the work of research assistants in the field. Must have previous experience with data collection, data validation, and data management. Must have excellent communication skills to work with participants and staff. Must have demonstrated knowledge using Word, Excel, REDCap. Must have the ability to learn and adapt to new technologies and be able to trouble-shoot technical problems with field data acquisition, data transfer, and data validation. Results Orientation: Focuses on delivering superior performance by setting and achieving stretch goals. Results Orientation: Focuses on delivering superior performance by setting and achieving stretch goals. Must demonstrate flexibility in regard to project demands, adapting to schedule changes, coverage gaps, and unanticipated study needs. V Physical Requirements: Please refer to physical requirements sheet in OH. Remote Type Salary Range: $62,744.00 - $94,116.00 Welcome to Hebrew SeniorLife Careers! For All You Can Be At Hebrew SeniorLife, you’ll set the highest standard as part of our commitment to redefine the experience of aging. With compassion, resilience, and determination, you’ll make a difference in the lives of patients, residents, their families, and the broad senior care community every day. And they will make a difference in yours. These life-changing connections will give your work meaning and fuel your desire to be all that you can be. At Hebrew SeniorLife, that’s uniquely possible. Because here you’ll be supported to always keep growing. And as you do, so will our collective impact.

Requirements

College degree, Masters preferred, with 3 years of research experience.
Must have the ability to work on multiple projects, prioritize tasks, develop workflow, and meet study deadlines.
Must be able to work with minimal supervision, be self-motivated, able to work independently and as a part of a team.
Must have good problem-solving skills, be able to provide leadership to the team when required and oversee the work of research assistants in the field.
Must have previous experience with data collection, data validation, and data management.
Must have excellent communication skills to work with participants and staff.
Must have demonstrated knowledge using Word, Excel, REDCap.
Must have the ability to learn and adapt to new technologies and be able to trouble-shoot technical problems with field data acquisition, data transfer, and data validation.
Must demonstrate flexibility in regard to project demands, adapting to schedule changes, coverage gaps, and unanticipated study needs.

Nice To Haves

Skills in performing phlebotomy are desired but not required.

Responsibilities

Facilitates and coordinates daily study activities
Participant recruitment
Enrollment
Data collection
Tracking
Monitoring progress
Collaborating with the team both within the institute as well as with teams at other institutes to ensure successful progress and completion of all study aims.
Works with the PI, department, sponsor, and institution to support and provide guidance on the administration of compliance, financial, personnel and other related aspects of the study.
Perform data cleaning, and complete data management activities.
Prepare tracking reports to be shared with principal investigators and study staff.
Train, orient, and oversee the work of research technicians and assistants, according to established protocols and procedures.
Ensure that study supplies are bought at regular intervals, all invoices are paid and reimbursements are submitted in a timely manner.
Responsible for preparing agendas, writing up minutes of meetings, facilitating discussion and providing updates, addressing any questions and resolving issues that may arise. This includes creating and tracking work orders (in project management application - Jira) to monitor data management activities.
Work with grants management to maintain and provide reports related to participant compensation.
Prepare IRB documents in collaboration with Project Director and Investigators.
File adverse events reports with the IRB and other governing boards, such as Safety Monitoring Boards, according to established protocol.
Act as a liaison with the teams at Beth Israel Deaconess Medical Center (BIDMC) Radiology, Harvard Chan School of Public Health (HSPH) and other institutes and testing centers to ensure efficient communications and completion of activities related to the STARS clinical trial.
Completes special projects as assigned.