Studio Coordinator

Gensler • Washington, DC

2d • $73,000 - $83,000 • Onsite

About The Position

Your Role The Studio Coordinator partners with both the Studio Director and Studio Leaders to collectively drive the operational success of business units within the Washington, D.C. office. We are looking for a partner and a proactive self-starter with an entrepreneurial perspective, who can own and manage aspects of studio operations allowing leadership to focus on strategic matters. What You Will Do Studio Performance Proactively support effective management of Studio meetings; be an active attendee; Prepare Studio Leaders for office-wide meetings; document and manage action items. Download, analyze, and prepare reports for Leadership review; partner, as needed, with Design Managers and other studio leaders; includes but may not be limited to A/R, backlog, timesheet completion and detailed review; unbilled labor, revenue forecasting; staffing requests and analysis. Support talent engagement and connectedness through coordination of Studio events and social gatherings; manage budget as needed; partner with leadership to enable a strong and healthy culture in the studios. Business Development Provide marketing support including initial prospect research on target and prospective clients, knowledge management, and presentation creation. Interface and coordinate with Marketing on pursuits and collateral creation; proactively track milestones and deadlines for RFP submissions. Provide rapid response to requests from clients; over-deliver on request to exceed client expectations. Studio Operations Own and manage Studio-wide meetings; create and maintain schedule; work with studio leadership to develop agenda; manage action and follow up items; secure space and refreshments as required. Assist leadership with management of staffing for the studio. Work with Human Resources on talent related initiatives such as Professional Development Program process monitoring and tracking; onboarding monitoring and tracking; new hire set up. Other activities such as managing the studio PTO calendar. Administrative Provide administrative support for Studio Leader, including calendar management, travel arrangement, and managing expenses. When needed, assist Studio Leaders with targeted calendar management, booking travel, managing expenses, tracking of professional credentials. Provide back-up to other Studio Coordinators and/or front desk reception; liaise with Office Services Team. For each of the areas listed, duties may be identified or emphasized, based on the business needs as defined by the Studio Leader.

Requirements

• 10+ years of experience in an administrative capacity.
• Microsoft Office experience is a must.
• Basic aptitude with Adobe Suite/In Design required.
• Experience managing multiple calendars in Outlook.
• Proficient in booking complex travel.
• Proven attention to detail, with excellent organizational and technical skills.
• Must be able to determine priorities, take ownership of tasks, and exhibit a high level of initiative and follow-through.
• Established success working on multiple tasks/projects at the same time.
• Excellent communication and relationship management skills.
• Ability to interact professionally with individuals at all levels.
• Proactive by nature and curious to learn more about our business.

Nice To Haves

• Miro experience a plus.
• Familiarity with Salesforce a plus.

Responsibilities

• Proactively support effective management of Studio meetings; be an active attendee; Prepare Studio Leaders for office-wide meetings; document and manage action items.
• Download, analyze, and prepare reports for Leadership review; partner, as needed, with Design Managers and other studio leaders; includes but may not be limited to A/R, backlog, timesheet completion and detailed review; unbilled labor, revenue forecasting; staffing requests and analysis.
• Support talent engagement and connectedness through coordination of Studio events and social gatherings; manage budget as needed; partner with leadership to enable a strong and healthy culture in the studios.
• Provide marketing support including initial prospect research on target and prospective clients, knowledge management, and presentation creation.
• Interface and coordinate with Marketing on pursuits and collateral creation; proactively track milestones and deadlines for RFP submissions.
• Provide rapid response to requests from clients; over-deliver on request to exceed client expectations.
• Own and manage Studio-wide meetings; create and maintain schedule; work with studio leadership to develop agenda; manage action and follow up items; secure space and refreshments as required.
• Assist leadership with management of staffing for the studio.
• Work with Human Resources on talent related initiatives such as Professional Development Program process monitoring and tracking; onboarding monitoring and tracking; new hire set up.
• Other activities such as managing the studio PTO calendar.
• Provide administrative support for Studio Leader, including calendar management, travel arrangement, and managing expenses.
• When needed, assist Studio Leaders with targeted calendar management, booking travel, managing expenses, tracking of professional credentials.
• Provide back-up to other Studio Coordinators and/or front desk reception; liaise with Office Services Team.

Benefits

• comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off.
• We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities.
• As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees.
• In addition, we reimburse tuition for certain eligible programs or classes.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed