Student Registrar

Oklahoma State Government•Oklahoma City, OK

12d

About The Position

Positions in this job family are assigned responsibilities related to the processing, maintenance, and oversight of student registrations and records for cosmetology and barbering schools licensed by the Oklahoma State Board of Cosmetology and Barbering (OSBCB). This includes verifying documentation, ensuring compliance with agency rules and state statutes, assisting with examination eligibility, and providing administrative support to agency programs and staff. Duties may involve direct communication with schools, students, and the public to ensure accurate recordkeeping and efficient processing of student registrations.

Requirements

Education and Experience requirements at this level consist of four years of technical clerical office work; or an equivalent combination of education and experience.
Knowledge of spelling, punctuation, and business English
Knowledge of business mathematics
Knowledge of modern office methods and procedures
Knowledge of the maintenance of complex records
Knowledge of the major policies and procedures governing assigned programs.
Ability is required to maintain effective working relationships with others
Ability to handle confidential work
Ability to interpret and handle routine matters in accordance with agency policy
Ability to follow oral and written instructions.

Responsibilities

Reviews and processes student registration applications and documentation submitted by licensed schools.
Verifies information for accuracy and completeness in accordance with agency policies, administrative rules, and state laws.
Maintains detailed student registration records and updates information in agency databases.
Communicates with school administrators and instructors regarding registration requirements, examination eligibility, and student record corrections.
Assists with preparing and issuing student permits and related documentation.
Responds to inquiries from schools, students, and the public regarding registration procedures, timelines, and requirements.
Prepares reports, correspondence, and other documentation as requested.
Trains or assists in training school staff on proper registration procedures and the use of agency forms.
Provides administrative support to the Licensing and Exam Divisions as needed.
Coordinates with other agency personnel to ensure compliance and consistency in processing student data.
May assist with examination scheduling, record audits, or related functions.
Performs other duties as assigned.
Enters and retrieves information using computer system or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections.