Student Affairs Assistant - The College of Medicine - Tucson (Part-Time)

University of Arizona • Tucson, AZ

398d • $42,286 - $63,419

About The Position

The Student Affairs Assistant at the College of Medicine-Tucson plays a crucial role in enhancing administrative support across various Student Affairs sub-units. This part-time position involves collaboration with the Senior Director of Student Affairs/Student Services on projects aimed at supporting medical students and improving departmental operations.

Requirements

• High school diploma or equivalent, or equivalent learning attained through experience required.
• Minimum of five (5) years of relevant experience, or equivalent combination of education and work experience required.

Responsibilities

• Provide support to the Office of Student Affairs and its Student Life and Wellness sub-unit by guiding medical students and visitors to relevant resources and addressing their inquiries.
• Distribute daily mail and packages.
• Maintain a clean and clutter-free office environment that is inviting for visitors.
• Order office supplies for Student Affairs and sub-units through UAccess.
• Create service requests with Facilities Management for various needs.
• Organize meetings for Student Affairs faculty and staff.
• Guide new staff, faculty, and student workers on office policies and SOPs.
• Create reports that support various student awards.
• Coordinate nominations for the Senior Honors and Awards Ceremony.
• Order various awards for the Senior Honors and Awards Ceremony.
• Coordinate AOA/GHHS/Aequitas induction ceremonies.
• Oversee student locker database.
• Coordinate room reservations for meetings, events, and workshops.
• Coordinate the annual Friendsgiving Workshop for medical students.
• Research, review, and secure venues and catering for workshops and events, ensuring adherence to financial policies.
• Serve as the Student Affairs Department Access Coordinator (DAC) to provide building and area access to medical students, new staff, and faculty.
• Assign and maintain student locker distribution.
• Create and maintain student listservs.
• Create and maintain student composite photos each academic year.
• Create various Qualtrics surveys to gather student feedback.
• Oversee Student Government expenditures and provide guidance on financial policies.
• Monitor and keep detailed records of the Student Government budget to ensure expenditures stay within the allotted budget.
• Approve student expenditures for Student Government Interest Groups.
• Process external awards for students in UAccess for conference, travel, and research stipends.
• Approve travel reimbursements and expenditures for faculty and staff.
• Monitor expenditures for each sub-unit to ensure fiscal responsibility.
• Train Student Government newly elected leadership each year on processes, policies, and resources.
• Assist in the coordination of the Introduction to the Profession course for incoming medical students.
• Assist and coordinate special events with other departments, faculty, students, and staff.

Benefits

• Health insurance coverage
• Dental insurance coverage
• Vision insurance coverage
• Life insurance coverage
• Disability insurance coverage
• Paid vacation
• Paid sick leave
• Paid holidays
• Tuition reduction for employees and qualified family members
• Retirement plans
• Access to recreation and cultural activities

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED