Student Admin/Office Assistant

Chapman University Careers • Irvine, CA

12d • Onsite

About The Position

Provide general administrative support to the Office of Engagement & Volunteerism which includes the alumni engagement and parent & family engagement departments. This position will be fully in person, 6 hours per week, working out of the Elliott Alumni House on the Orange Campus.

Requirements

• Detail-oriented to maintain Excel spreadsheets and correctly enter data updates.
• Possess organizational skills to meet deadlines across multiple projects.
• Ability to comfortably speak with parents and alumni over phone, email, and in person.
• Previous experience using Microsoft Office Suite including Outlook, Word, and Excel.
• Comfortable with learning to use a central database.
• Ability to maintain confidentiality

Responsibilities

• Data Entry: Complete detailed tasks related to data including data entry, data analysis, and generating reports.
• General Administrative Assistance: Support the Office of Engagement & Volunteerism by greeting visitors, responding to requests for information and assistance, refer individuals to appropriate university offices as needed. Electronic filing, mailings, office organization, phone calls and emails to parents and alumni on behalf of the office. Other administrative duties as assigned
• Social Media Marketing: Assist with brainstorming and developing social media content (Facebook, Instagram) Create and schedule reels, carousels, and story content for all social media platforms.
• Event Planning & Operations: Prepare invitation lists, update attendance lists, and post-event data tracking of attendees. Occasionally attend events to interact with attendees, help with set-up, and help with takedown at venues.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees