Student Admin Assistant – Counseling
About The Position
Student Worker Job Duties - Department of Counselor Education · Provide front-desk and administrative support for the Counseling Department · Serve as a professional point of contact for students, faculty, and external partners via email, phone, and in-person inquiries · Assist with scheduling meetings, trainings, and clinical-related activities · Support faculty with preparation of course materials, syllabi, and Canvas learning management system (LMS) content as needed · Maintain confidential student records and departmental files in compliance with FERPA and ethical standards (current online records and archiving old records). · Assist with data entry, tracking, and organization related to practicum, internship, and clinical placements · Support accreditation, assessment, and reporting efforts (e.g., compiling documents, organizing data) · Assist with onboarding materials for new students, adjunct faculty, or supervisors · Help coordinate department events such as orientations, workshops, site supervisor trainings, and student meetings · Proofread departmental communications, forms, and informational materials · Assist with basic research support tasks (e.g., literature searches, formatting references) as assigned · Perform clerical tasks including copying, scanning, filing, and document preparation · Maintain professionalism and confidentiality when handling sensitive or clinical-related information · Complete other related duties as assigned to support departmental operations
Responsibilities
- Provide front-desk and administrative support for the Counseling Department
- Serve as a professional point of contact for students, faculty, and external partners via email, phone, and in-person inquiries
- Assist with scheduling meetings, trainings, and clinical-related activities
- Support faculty with preparation of course materials, syllabi, and Canvas learning management system (LMS) content as needed
- Maintain confidential student records and departmental files in compliance with FERPA and ethical standards (current online records and archiving old records).
- Assist with data entry, tracking, and organization related to practicum, internship, and clinical placements
- Support accreditation, assessment, and reporting efforts (e.g., compiling documents, organizing data)
- Assist with onboarding materials for new students, adjunct faculty, or supervisors
- Help coordinate department events such as orientations, workshops, site supervisor trainings, and student meetings
- Proofread departmental communications, forms, and informational materials
- Assist with basic research support tasks (e.g., literature searches, formatting references) as assigned
- Perform clerical tasks including copying, scanning, filing, and document preparation
- Maintain professionalism and confidentiality when handling sensitive or clinical-related information
- Complete other related duties as assigned to support departmental operations
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
