Student Activities Assistant PTS

Associated Students Inc•Pomona, CA

7h•Hybrid

About The Position

Associated Students, Inc. employs student-focused professionals with equity-mindsets. Established in 1963, ASI is a non-profit corporation guided by a student board and managed by full-time professional staff. ASI is considered a part of the Cal Poly Pomona Division of Student Affairs with a dashed reporting line to Administrative Affairs. ASI serves the entire campus population, including over 27,000 students, by providing opportunities for student engagement, student employment, and a multitude of programs and services such as recreation and wellness, student union and activities, student government, and childcare. ASI operational support areas include human resources, financial services, information technology, facilities management, and marketing. ASI is engaged in the work of being a learning organization. Currently, the guiding ideas of the organization are “under construction” as the team re-imagines its vision, mission, and core values. ASI is looking for dynamic team members who value team learning, co-creation, and adaptability to best serve the needs of our students. The Bronco Recreation and Intramural Complex (BRIC) Aquatics team plays a huge role in the operations of the BRIC Pool and lounge area. The team consists of staff who assist with the day-to-day operations by providing aquatic safety during all operating hours of the pool. Aquatics offers instructional activity programs and certification courses for students to take part in. The team also focuses on creating fun, safe, and exciting programs and special events for campus community members to enjoy. Aquatics provides an opportunity to develop strong leadership skills, professional development, work in a team environment, and be part of a great organization. Under immediate supervision from the Program Coordinator, the Student Activities Assistant performs routine and non- routine tasks in support of ASI BEAT including planning and implementing events and activities for Associated Students, Inc. (ASI) and the campus at-large. The Student Activities Assistant collaborates with campus constituents, external agencies and performers and regularly interacts with departmental staff, student leaders, and other ASI team members.

Requirements

Must be available to attend mandatory department wide and position specific staff trainings
Strong copy and editing skills
Ability to work successfully within a team-spirited environment
Excellent communication skills with the ability to effectively communicate clearly and concisely, both orally and in writing
Ability to maintain professional work conduct
Ability to follow routine verbal and written instructions
Ability to adhere to work rules, follow directions, use time effectively and work productively without close supervision
Ability to successfully complete tasks in a fast-paced, changing environment
Strong interpersonal and networking skills
Ability to make independent decisions and recommendations
Demonstrated ability to work with a diverse student population and campus community
Ability to operate a computer workstation using word processing, spreadsheet and other computer applications in use
California Food Handlers Card (Within 30 days of hire, training provided by ASI)

Nice To Haves

Familiarity with working with Canva, Adobe, or another editing software, preferred
Previous event planning experience, preferred
Familiarity with ASI and BEAT programs and services, preferred
General knowledge of campus policies, preferred
Engagement in co-curricular areas of campus (clubs, organizations, athletics, etc.), preferred

Responsibilities

Plan, develop, execute, and assist with assessment of traditional, performance, and school spirit-related events and programs
Assist with contracting artists, vendors, performers, and other agencies to obtain cost estimates and discuss event logistics
Work with Campus Catering, External vendors, and other food providers to order catering for events
Maintain positive and professional working relationships with external agencies and within the organization and campus community
Work within the boundaries of established event budgets and track expenditures and related documents
Answer phones, taking and relaying messages in a professional and courteous manner
Provide consistent, courteous, and professional customer service
Assess the needs of the students at large as it relates to programs and events
Create and maintain contact with artists, vendors, performers, and other agencies to obtain cost estimates and discus event logistics in a professional manner (should be moved to the bullet point on top)
Complete financial paperwork and communicate with BEAT operations staff to ensure all documents are submitted correctly
Schedule appointments for meetings and events to ensure event details are updated and current on campus reservation systems, myBAR, and internal filing systems
Represent ASI consistent with the organization’s values, behaviors, purpose, vision and mission.
Attend all required departmental and organizational team meetings, retreats and trainings
Perform other duties as assigned