Trinity Solar-posted 3 months ago
$18 - $22/Yr
Full-time • Entry Level
Chester, NY
Utilities

We are seeking a highly organized and detail-driven Structural Coordinator to join our growing solar operations team. In this vital position, you'll be responsible for managing the flow of engineering documentation that supports our solar installations — ensuring all structural letters and affidavits are requested, received, and properly uploaded in a timely manner. The ideal candidate thrives in a fast-paced environment, excels at communication and follow-up, and enjoys collaborating with both internal teams and external engineering partners. This is a key support role that directly contributes to project quality, compliance, and overall customer satisfaction.

  • Coordinate and manage requests for all engineering letters, affidavits, and related documentation to support solar project approvals.
  • Track and follow up with engineering partners to ensure timely completion of all required materials.
  • Upload and organize documentation accurately within company systems and partner engineering platforms.
  • Communicate professionally with vendors, engineers, project managers, and fellow team members to ensure seamless information flow.
  • Monitor document status and timelines, proactively addressing delays or missing items to prevent project bottlenecks.
  • Maintain accurate records and ensure that all documents are properly formatted and accessible to relevant stakeholders.
  • Collaborate cross-functionally with permitting, engineering, and operations teams to support efficient project progression.
  • Contribute to continuous improvement efforts by identifying opportunities to streamline workflows and improve turnaround times.
  • 2+ years of experience in construction, engineering coordination, or related administrative/project support role.
  • Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook).
  • Experience with Salesforce.com or similar CRM/project management tools preferred.
  • Excellent written and verbal communication skills — professional, courteous, and solution-oriented.
  • Strong organizational and time management abilities with the capacity to handle multiple priorities efficiently.
  • High attention to detail and accuracy in document handling.
  • Proven ability to work collaboratively in a team environment while maintaining accountability for individual deliverables.
  • Positive attitude, adaptability, and a commitment to delivering excellent internal and external service.
  • Competitive compensation
  • Comprehensive healthcare benefits which include: Medical, Dental and Vision
  • Life insurance
  • Employee assistance program
  • Paid training
  • A generous PTO program
  • 401k plan supported by a company match
  • Work-life balance
  • Long term stability in a fast-growing industry
  • The satisfaction of knowing they are working for an organization leading the way in clean energy initiatives
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