Stroke Program Coordinator
About The Position
Harborview Medical Center - Stroke Center has an outstanding opportunity for a Full-time Days Stroke Program Coordinator. WORK SCHEDULE Full-time, 100% FTE (40 hours per week) Monday- Friday Day Shift 0800-430pm No telework/On-site POSITION HIGHLIGHTS Conveniently located near public transportation Opportunity to support high-impact patient care within a nationally recognized Comprehensive Stroke Center Professional growth within a leading academic medical center and regional stroke network POSITION OVERVIEW The Stroke Program Coordinator is a key member of the Comprehensive Stroke Center team, supporting regulatory compliance, quality improvement, program operations, and data reporting activities that ensure the program meets national certification and regulatory standards. The position plays an important role in maintaining the operational infrastructure required for a high-performing stroke program within a complex academic medical center. Working under the general direction of the Stroke Program Manager, the Coordinator partners with faculty members, system leaders, physicians, advanced practice providers, nurses, and administrative teams to support program initiatives, performance monitoring, and regulatory readiness. Responsibilities include coordinating program activities, supporting stroke registry and outcomes reporting, maintaining program documentation and communication systems, and assisting with accreditation preparation and quality improvement initiatives. This position requires strong customer service skills, organizational and analytical skills, the ability to manage multiple priorities, and comfort working with clinical data systems and reporting tools to support program performance and continuous improvement.
Requirements
- High school graduation or equivalent AND two years of experience in the program specialty OR Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration
- The ideal candidate will demonstrate advanced proficiency in Microsoft Office applications (Outlook, Teams, Word, Excel, PowerPoint) and experience working with healthcare data systems such as Tableau, REDCap, and Epic
- This position requires strong customer service skills, organizational and analytical skills, the ability to manage multiple priorities, and comfort working with clinical data systems and reporting tools to support program performance and continuous improvement.
Responsibilities
- Support regulatory compliance, accreditation readiness, and quality improvement activities for the Comprehensive Stroke Center and associated stroke programs
- Assist with maintaining compliance with regulatory and certification standards (e.g., The Joint Commission, Department of Health, CMS)
- Support quality improvement initiatives, performance monitoring, and operational process improvement efforts
- Assist with preparation and organization of materials for regulatory reviews, certification activities, and internal audits
- Support program performance monitoring through data collection, stroke registry/database entry, and patient outcomes tracking
- Ensure accurate and timely data entry and reporting for quality, regulatory, and partner-site reporting requirements
- Assist with preparation of reports, dashboards, and performance summaries for leadership and partner hospitals
- Coordinate monthly data reporting and program updates to partner sites as appropriate
- Maintain consistent communication with stroke-related clinics, nursing units, and other hospital departments
- Maintain program contact lists, communication systems, and staff notifications
- Assist with maintaining program policies, procedures, and operational documentation in collaboration with program leadership
- Maintain and update Stroke Program website content and educational materials
- Coordinate program meetings, site visits, and educational activities including scheduling, agenda preparation, and meeting documentation
- Prepare and distribute meeting materials, program packets, and educational resources
- Maintain meeting minutes and track follow-up actions as needed
- Provide operational and administrative support for program initiatives and projects
- Coordinate and prioritize assigned projects to meet timelines and deadlines.
- Track requisitions, purchases, and program-related administrative requests
- Identify opportunities to streamline workflows and improve operational efficiency
- Perform other duties as assigned in support of Stroke Program operations
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
