Strategic Sourcing Specialist

Harkins Theatres•Scottsdale, AZ

12d•Onsite

About The Position

The Strategic Sourcing Specialist manages all phases of owner furnished construction materials for all commercial site build-outs including material coordination and distribution, purchasing functions involving sourcing and research, project coordination, managing the request for proposal (RFP), request for quote (RFQ), and statement of work (SOW) process, cost analysis and tracking, vendor management, and the primary contact for internal and external customers. Integral part of companies’ growth initiatives, ensuring materials are delivered on-time, and at the best value. Why Harkins: Harkins Theatres has become the largest independently owned theatre company with 32 theatre locations in four states and more than 90 years of rich history. Our amazing environment and collaborative teams are some of the perks our employees enjoy- as well as:

Requirements

Bachelor's degree in business, procurement, finance, or management and 3+ years practical experience.
Previous experience dealing with commercial space planning, FF&E and/or custom finishes.
1-2 years experience with vendor management.
Able to read, analyze and interpret legal documents, specifications, architectural drawings, business periodicals, professional journals, technical procedures, government regulations, and effectively negotiate price and contractual agreements with vendors.
Able to calculate figures and amounts such as discounts, interest, commissions, proportions percentage, area circumference and volume.
Able to interpret a variety of instructions furnished in written, oral, diagram or schedule formats and define problems, collect data, establish facts and draw valid conclusions.
Excellent cognitive skills with a proactive approach to problem solving.
Strong project management skills, sensitive to delivering results within given deadlines.
Working technical knowledge of the goods or services to be purchased.
Excellent verbal and written English communication skills. Able to communicate in Spanish a plus.
Microsoft Project, Excel (advanced skills), Word, PowerPoint, Outlook, Bluebeam Revu, and Internet research.
Able to work independently and/or collaboratively with a team.
Organized with strong attention to detail and ability to exercise judgment and discretion in maintaining confidential and sensitive information.

Nice To Haves

Experience with data analysis software and accounting system knowledge a plus.

Responsibilities

Prepares various purchasing documents including SOW/RFP/RFQ and issues purchase orders to vendors, comparison worksheets, and other related purchasing documents.
Processes, manages and tracks proposals, purchase orders and invoices for all purchases and sourcing initiatives.
Negotiates pricing and terms with total cost of ownership in mind. Handles changes and addendums required within vendor contracts.
Analyzes price proposals, financial reports, and other data to determine reasonable prices; tabulates pricing information submitted by vendors and bidders; and verifies prices costs against specified budgets or standing bid agreements.
Collaborates with design and construction teams to ensure specified products are selected and delivered on time.
Coordinates timing of deliveries to job sites to ensure projects stay on schedule, and actively communicates any delays/conflicts to all teams while seeking ideas for resolution.
Works with vendors to resolve conflicts with pricing, damages, shortages, etc. Coordinates warranty replacements/repairs when necessary.
Manages vendor database and maintains records of items purchased, historical spend data, proof of deliveries, product performance data, and tracking of material inventories.
Assists with budget forecasting and future project planning.
Analyzes and recommends cost and process improvements.
Prepares presentations and purchase proposals to upper management teams for approval.
Assists in the development of internal policies and tools necessary to implement more effective sourcing strategies.
Tracks and maintains supplier metrics and advises suppliers of their performance to ensure compliance with contractual obligations and determines need for changes.
Establishes and maintains professional relationships with suppliers.
Communicates effectively in writing and verbally to various internal and external groups.
Regular attendance and physical presence at the work site with travel up to 10% (including international to meet with suppliers).