Strategic Facilities Portfolio Manager

University of Washington•Seattle, WA

1d•$135,000 - $160,008•Hybrid

About The Position

UW MEDICINE IT SERVICES has an outstanding job opportunity for a Strategic Facilities Portfolio Manager position. WORK SCHEDULE 100% FTE – 40 hours per week Day Shift – UW MEDICINE ITS SERVICES CORE HOURS ARE 08:00 – 17:00 (PST), Monday-Friday DEPARTMENT DESCRIPTION UW Medicine IT Services (ITS) is a shared services organization that supports all of UW Medicine. UW Medicine is comprised of Harborview Medical Center (HMC), UW Medical Center-Montlake Campus (UWMC-Montlake), UW Medical Center-Northwest Campus (UWMC-NW), Valley Medical Center (VMC), UW Medicine Primary Care (UWMPC), UW Physicians (UWP), UW School of Medicine (SOM), and Airlift Northwest (ALNW). ITS is responsible for the ongoing support and maintenance of the infrastructure and applications which support all these institutions, along with the implementation of new services and applications that are used to support and further the UW Medicine mission. POSITION HIGHLIGHTS HYBRID opportunity Values-based work environment Active departmental Equity, Diversity, and Inclusion Committee 15 days of vacation your first year – Also, 12 days of sick time, 1 personal holiday, and 11 paid holidays each year 100% matching, 100% immediately vesting 403(b) PRIMARY JOB RESPONSIBILITIES The IT Governance team provides the strategic foundation for effective strategic portfolio management and IT Governance across UW Medicine through re-usable standards and streamlined processes. The Strategic Facilities Portfolio Manager reports to the IT Governance Manager. The primary focus of the Strategic Facilities Portfolio Manager is to lead the Facilities Portfolio and partner with Facilities groups across UW Medicine and ITS to enable streamlined relationships and strategic planning. The Strategic Facilities Portfolio Manager supports Facilities by looking ahead at system needs and system strategy and creates and maintains a portfolio that will meet the ongoing and future needs of UW Medicine that is secure, and aligned with IT guiding principles, regulations, and that drives value. The Strategic Portfolio Manager provides governance and oversight of the portfolio, drives project and portfolio prioritization, manages vendor and stakeholder relationships, and serves as a mission-critical liaison between their customer, IT, and executive teams. The Strategic Facilities Portfolio Manager will create roadmaps, define scope, develop OKRs, and/or KPIs, create schedules, and oversee capacity management to ensure a successful delivery. The Strategic Facilities Portfolio Manager will partner with the PMO Facilities Leaders for planning and execution of facilities projects. The Strategic Facilities Portfolio Manager will:

Requirements

Bachelor’s degree in a healthcare-oriented profession, a technology field, a business-related field, or other discipline that demonstrates analytical or communications abilities, or related field or equivalent education and/or experience
8+ years of overall experience to include the below
8+ years of experience leading, managing, and coaching technology and/or business professionals in progressively more complicated vendor-packaged system deployment and/or process improvement projects
Progressive, relevant experience related to IT portfolio, program, and project management, including demonstrated experience serving a single service-line
Demonstrated experience leading, motivating, and managing various project and program team sizes, including internal and external constituents, while holding all teams accountable for performance
Demonstrated leadership, diplomatic, and motivational skills including the ability to lead multiple business and technology organizations/business units
Experience maintaining relationships by engaging business leaders to establish credibility, solve problems, build consensus, and achieve objectives
Demonstrated experience effectively working with multiple, diverse stakeholders in a complex project environment within a cross-functional matrix environment
Experience gaining buy-in from executive sponsors, team members, stakeholders and peers
Demonstrated experience planning for large, complex, new facilities, including scope, schedule, and budget
Proven ability to make independent administrative/procedural decisions and provide guidance and leadership to staff
Demonstrated experience managing project work and/or work of others within an established standard project lifecycle framework
Cognizant of budgetary and resource constraints
Strong experience presenting to executive sponsors
Demonstrated written and oral communication skills with technical staff, non-technical staff, and all levels of management
Prior experience in a role with significant customer service component
Experience negotiating vendor contracts
Experience drafting and submitting budget proposals and recommending subsequent budget changes where necessary
Experience researching best practices within and outside the organization to establish benchmark data using continuous process improvement disciplines to achieve results

Responsibilities

Provide strategic and tactical guidance to service line leaders on the overall portfolio and plan
Ensure clarity on scope, schedule, and budget
Provide portfolio communications, including roadmap, dashboards, and reports
Enable and create processes for partnership and service-obsession
Identify and resolve issues and risks
Develop and maintain project plans, schedules, and other project planning documents
Communicate pro-actively and broadly