Strategic Bids & Contracts Manager

Meteor Education

124d • $50,000 - $55,000

About The Position

The Strategic Bids & Contracts Manager (SBCM) is responsible for compiling the company's response to solicited bids for educational furnishings and consulting services, and taking ownership of the bid process from beginning to end. This role requires compiling information from necessary internal and external parties to develop one cohesive and thorough bid response. The SBCM reviews, tracks, analyzes and reports all bid and contract events throughout the lifecycle of each contract and communicates this information to necessary team members. In addition, as time allows, this role will assist with maintenance of Meteor’s contracts as well as execution of various requests from our Sales team including insurance modifications, performance bonds, and vendor registrations.

Requirements

• College degree or its equivalent required.
• 1-2 years of experience managing the bid process, including the full lifecycle from sourcing/bid decision to submission.
• Ability to work independently, manage multiple priorities, handle regular interruptions.
• Strong ability to prioritize and manage workflow to complete objectives in a timely manner.
• Ability to communicate effectively with internal team members, outside team members, suppliers, and customers.
• Excellent attention to detail.
• Strong ability to use Microsoft Word, Microsoft Excel, Adobe Acrobat.

Nice To Haves

• Experience in education bids and/or bids for physical products.
• Experience in project management tools such as Jira, Monday, Asana, ClickUp or similar.
• Experience in Salesforce.
• Experience with bid portals such as Ionwave, Oracle, Bonfire, Public Purchase, ARIBA, etc.

Responsibilities

• Review bid solicitations and RFPs and analyze requirements to create compliance matrices.
• Coordinate with cross-functional teams such as Sales, Marketing, Finance, and our Studios to acquire necessary information from internal and external parties.
• Prepare and organize responses including elements such as cover letter, table of contents, forms, narrative response, quote/pricing/discounting, design, product information/spec sheets, insurance certificates, bonding, etc.
• Package bids and mail to arrive prior to due date when necessary.
• Maintain department content resources including our SharePoint content repository.
• Maintain our contracts calendar & database to ensure timely contract renewals.
• Execute ad-hoc requests such as contract modifications, insurance certificates, performance bonds, and vendor registrations to contribute to closed-won sales.
• Become knowledgeable in our contract offerings to answer questions from internal and external customers.
• Research new markets, new bid opportunities, customers, etc.

Benefits

• Medical, Dental, Vision
• Basic Life AD&D (100% employer paid)
• Short Term Disability (100% employer paid)
• Long Term Disability (Not employer paid)
• 401(k) + matching
• Supplemental Insurance
• Flexible Spending Account
• Paid Time Off
• Paid Parental Leave (8 weeks)
• 2 Volunteer Days
• 9 Company Paid Holidays
• Primary Caregiver Leave (40 hours)
• Employee advocates serving to sustain employee wellness in the workplace

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree
• Number of Employees: 101-250 employees