Stock Director - Ukpeagvik Inupiat Corporation

UIC Alaska

9h•Onsite

About The Position

Ukpeaġvik Iñupiat Corporation is seeking a Stock Director to provide strategic leadership for the Stock Department, ensuring high-quality administrative operations and exceptional service to shareholders and the Board of Directors. This role oversees shareholder services, manages time-sensitive initiatives, and upholds strict confidentiality standards while driving efficiency, accuracy, and responsiveness across department functions. The ideal candidate is proactive, detail-driven, and committed to operational excellence and customer service.

Requirements

High school diploma or equivalent required.
Minimum of four (4) years of experience in Stock or Shareholder Services within an Alaska Native organization.
Strong working knowledge of ANCSA and applicable Alaska Statutes.
Excellent verbal and written communication skills with the ability to engage effectively with diverse audiences.
Strong organizational and time-management skills with the ability to manage multiple priorities.
High attention to detail to ensure accuracy in data entry and document management.
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
Ability to perform basic mathematical functions accurately.
Demonstrated ability to maintain strict confidentiality.
Must be a Notary Public or obtain certification within six (6) months of hire.

Nice To Haves

Fluency in reading, writing, and speaking the Iñupiat language highly preferred.
Knowledge of office management principles and practices.
Strong verbal and written communication skills.
Ability to collaborate effectively with team members in an office environment.
Highly organized with strong attention to detail and filing accuracy.
Ability to work independently with minimal supervision.

Responsibilities

Serve as the primary point of contact for shareholders, providing excellent customer service through in-person interactions, phone calls, and written correspondence daily.
Assist shareholders with inquiries, ensuring prompt and accurate responses to their needs.
Notarize shareholder documents upon request, adhering to legal and organizational standards.
Enter, update, and maintain shareholder information in the shareholder database with accuracy and attention to detail.
Manage the transfer of shares and Class B stock in the database, ensuring compliance with the Board of Directors' (BOD) approvals.
Lead the Stock Department team in preparing for the Annual Meeting, including: Overseeing proxy entry and ensuring accurate data processing. Coordinating the distribution of mail-outs, such as meeting notices, proxies, and other event materials. Organizing shareholder registration processes for the Annual Meeting.
Direct the Stock team in managing projects and timelines specific to Annual Meeting preparation.
Direct the Stock team in support of Informational Meetings
Oversee the project of trust distributions, ensuring timely and accurate processing.
Provide guidance and leadership to the Stock Department team, fostering a collaborative and efficient work environment.
Train team members on department processes, tools, and compliance requirements to ensure consistent performance and professional growth.
Uphold a high level of confidentiality in handling sensitive shareholder information.
Ensure compliance with applicable laws and regulations, including the Alaska Native Claims Settlement Act (ANCSA) and relevant Alaska Statutes.
Perform additional responsibilities as assigned to support the department and organization.