Sterile Processing Instrument Coordinator

The University of Kansas Hospital•Olathe, KS

32d

About The Position

The Sterile Processing Instrument Coordinator reports to the Sterile Processing Director and Manager. Under limited supervision, the Sterile Processing Instrument Coordinator will be responsible for ordering and inventory management of all surgical instrumentation. This position will also be responsible for tracking and maintaining financial data of instrument spends, provide cost saving initiatives and provide input on instrument quality trends. This position will also be responsible for managing in conjunction with the SPD supervisor's vender loaner, consignment trays for tracking and efficiency. The position will also manage the facilitation of the Sonar instrument tracking system data input and ensure data integrity. This position will provide monthly and quarterly reports of instrument needs, quality trends and opportunities. Provide tracking system training and staff updates at huddles, inservices and staff meetings.

Requirements

High School Graduate
Sterile Processing Technician or Surgical Technologist experience
Experience with Excel, Outlook and PowerPoint
Certified Instrument Specialist (CIS) - Healthcare Sterile Processing Association (HSPA) within 1 Year
Certified Registered Central Service Technician(CRCST) - Healthcare Sterile Processing Association (HSPA) within 1 Year
Proficient verbal and written communication skills required

Nice To Haves

Prior Sterile Processing leadership or Instrument Coordinator experience

Responsibilities

Working in WorkDay System- Instrument ordering, order tracking, queries
Working in Sonar - updating count sheets, missing Inst list, etc.
Communicates with Surgeons and Resource Nurses
Works with vendors to obtain quotes and other needs
Budget Management - reviewing instrument costs and spend
Works with Aesculap Facilitator to maintain instrument par levels
Works in Excel to create spreadsheets for trends and opportunities
Lead by example, will be a super-user of Sonar instrument tracking system
Can comprehend and verbalize all the regulatory, safety and workflow processes of the department. Demonstrates clinical and administrative competency.
Demonstrates professionalism, is fair, honest, and transparent. Demonstrates a strong work ethic, follows through on all initiatives and meets deadlines.
Orders all instrumentation for SPD which includes Bell, Cambridge, ICC, Specialty Surgery and CVOR
Maintains/Creates accurate instrument inventory spreadsheets (repair, purchases)
Provide instrument reports as needed
Creates the needs list for trays and instruments that need to be ordered for each department
Adds new trays and other info into Sonar
Coordinate Sonar data base
Edits count sheets in Sonar as needed
Helps with instrument education-works with Educator
Troubleshoots issues with missing instruments
Puts new instruments away
Travels to ICC weekly to check inventory
Organizes extra instruments to eliminate extra ordering
Tracks all orders and updates leadership as needed
Monitors instrument spend and ordering from Aesculap
Tracks instrument repairs and scope repairs
Coordinate all instrument repair and service process
Partner with Capital Operations in all instrument purchasing process
Partner with sourcing and contracting regarding instrument contracts/service agreements
Ensure accurate instrument consignment management
Coordinate vender check in/out of vender instrumentation
Coordinate with supply chain in maintaining correct trauma instrument implants
Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.