CBL Community Planning Grant - STEM Project Coordinator (Part-Time/Temporary)

UMass Lowell • Lowell, MA

2d

About The Position

UMass Lowell is leading a community planning project to strengthen the local STEM ecosystem for girls and women in Lowell. In partnership with Lowell High School, Greater Lowell Technical High School, and the Boys & Girls Club of Greater Lowell, the planning period will build a shared understanding of barriers to girls’ math readiness and STEM persistence; gather local input through listening sessions, focus groups, and surveys; co-design a pilot pathway that couples math skill development with engaging STEM experiences; and develop a full proposal for a larger community STEM grant. The Project Coordinator is responsible for day-to-day coordination of the planning grant, including scheduling and logistics, partner communication, documentation, and draft deliverable development. The Coordinator will help keep the work on-track across multiple partners and workstreams, support ethical and organized data-collection processes, and ensure timely preparation of planning outputs (e.g., meeting notes, draft pilot framework, draft evaluation/metrics framework, and proposal components).

Requirements

• Bachelor’s degree required; degree in education, public policy, social sciences, STEM, business, or related field preferred.
• 2+ years of relevant experience coordinating projects or programs in higher education, K-12, youth development, community-based organizations, or a related setting.
• Experience working with cross-sector partners and coordinating meetings, events, and deliverables across multiple stakeholders.
• Experience supporting community-engaged work with attention to equity, culturally responsive practice, and accessibility.
• Strong project management skills: planning, prioritization, documentation, follow-through, and deadline management.
• Excellent written and verbal communication skills; ability to translate complex information into clear agendas, notes, and draft materials.
• Ability to manage sensitive information with discretion and maintain organized records and secure files.
• Comfort working with data collection logistics (e.g., surveys, focus group scheduling, basic data hygiene) and coordinating with evaluation staff/consultants.
• Proficiency with collaboration and productivity tools (e.g., Microsoft Teams/Outlook/Office; shared drives; spreadsheet and presentation software).

Nice To Haves

• Master’s degree preferred.
• Bilingual/multilingual ability (spoken and/or written) preferred; experience coordinating interpretation/translation is a plus.
• Experience with survey tools (e.g., Qualtrics) and/or qualitative data collection support preferred.
• Knowledge of STEM pathway programs, math readiness interventions, mentoring models, or student success practices is a plus.

Responsibilities

• Project Coordination & Governance Support Maintain the overall project plan and timeline for the grant planning period; track tasks, owners, and deadlines. Coordinate governance and accountability structures (meeting cadence, agendas, decision logs, roles/responsibilities). Prepare and circulate agendas, pre-reads, and follow-ups; capture action items and ensure timely completion. Maintain organized shared drives/folders and version control for key documents, drafts, and data instruments.
• Convenings, Workshops, and Community Engagement Logistics Plan and coordinate up to four convenings (workshops, focus groups, or mini-retreats) including scheduling, room setup, materials, and accessibility needs. Coordinate participant logistics across partners (20-25 participants per convening), including calendars, reminders, sign-in processes, and feedback collection. Support recruitment and coordination for listening sessions and focus groups with girls, families, educators, and youth staff (in collaboration with partners). Support culturally responsive and multilingual engagement logistics (e.g., interpretation/translation coordination as available).
• Data Discovery & Evaluation Coordination Coordinate with the data collection and analysis consultant/graduate research assistant to support survey and focus group implementation. Support partner data coordination and basic data governance workflows (e.g., secure storage, de-identification practices, disaggregated reporting needs). Compile inputs and draft summaries to support two feedback sessions reviewing findings with partners. Assist in building a shared metrics framework (diagnostics, confidence measures, participation indicators) aligned to planning goals.
• Proposal & Pilot Framework Development Support Support development of a ready-to-launch pilot framework that aligns evidence-based student success practices with school and community contexts. Draft and/or coordinate inputs for proposal components (narrative sections, work plan, roles, improvement cycle, and reporting routines). Coordinate partner review cycles and consolidate edits; maintain up-to-date working drafts and templates. Support preparation of presentation materials for internal and partner-facing reviews.
• Communications, Administrative, and General Grant Support Serve as a point of contact for scheduling and routine communications with partner representatives and internal stakeholders. Support procurement/ordering and tracking of approved supplies and materials within grant guidelines (in coordination with supervisor). Maintain documentation for participation, convenings, and project outputs; support end-of-grant reporting preparation. Perform other related duties as assigned consistent with the scope of the planning grant.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level