State Authorization and Assessment Coordinator (Hybrid)

Loyola Marymount University•Westchester, FL

4d•Hybrid

About The Position

The State Authorization Assessment Coordinator serves as a key compliance and regulatory affairs professional within the Office of Institutional Effectiveness (OIE), supporting Loyola Marymount University’s obligations related to state authorization, professional licensure disclosures, accreditation, and assessment. Under the supervision of the Senior Director of Assessment and Accreditation Liaison Officer (ALO), this position exercises delegated responsibility for monitoring, interpreting, and administering state authorization and professional licensure requirements, including the preparation, submission, maintenance, and renewal of exemption requests, applications, and required documentation across all U.S. states and territories. The State Authorization Assessment Coordinator also supports institutional assessment and accreditation compliance by coordinating assessment and program review processes, maintaining official assessment and accreditation records, and providing logistical and administrative support to faculty and university committees. This role requires a high level of attention to detail, sound judgment, and effective communication, and plays a critical role in advancing the University’s commitment to academic quality, institutional accountability, and regulatory compliance.

Requirements

Typically a Bachelor’s degree.
Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.
Three years of experience in higher education or a related administrative, compliance, or academic support environment (e.g., academic affairs, assessment, accreditation, or similar).
Analytical skills, including the ability to interpret policies, guidelines, legal regulations, and/or institutional data and apply them accurately.
Strong written and oral communication skills, with a professional, diplomatic, and positive approach to working with others.
Comfort leading or facilitating small group meetings, trainings, or information sessions.
Ability to work independently and collaboratively, exercising sound judgment, confidentiality, and integrity in handling sensitive information.
Highly organized and detail-oriented, with the ability to manage multiple tasks, track complex information, meet deadlines, and support project coordination and documentation in a professional setting.
Proficiency with Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint) and familiarity with tools such as Box, Smartsheet, and Zoom.
Dependable and composed under pressure, maintaining a steady, good-humored, and adaptable disposition in a fast-paced environment.
Exemplary communication skills (both written and oral) evidenced by background in preparing comprehensive reports and executive summaries incorporating complex, highly technical information.

Nice To Haves

Master’s degree in higher education, public policy, law, or a related field is preferred.
Experience or exposure to federal and state regulations affecting higher education, such as state authorization, professional licensure requirements, or compliance for out-of-state or distance education activities is preferred.

Responsibilities

Monitor and research state authorization and professional licensure regulations across all U.S. states and territories to support LMU’s compliance with educational activities and physical presence as defined by applicable regulatory agencies. (30%)
Exercise delegated institutional authority to prepare, submit, manage, and maintain state authorization exemption requests, applications, renewals, amendments, and all required supporting documentation, ensuring accuracy, timeliness, and compliance with jurisdiction-specific legal requirements. (30%)
Serve as a compliance liaison to academic departments and administrative offices by advising on state authorization and professional licensure requirements, coordinating the collection of legally required information, and communicating compliance obligations related to accreditation, assessment, and program operations. (10%)
Build and sustain effective working relationships with regulatory agencies, licensure boards, peer institutions, and LMU stakeholders to support compliance and academic quality initiatives. (5%)
Maintain official institutional records related to state authorization, professional licensure, accreditation, and assessment, including compliance databases, tracking systems, correspondence, determinations, and supporting documentation, in accordance with regulatory retention and audit expectations. (10%)
Responsible for financial administration related to state authorization compliance, including budget planning and forecasting, fee tracking, invoice review, reimbursements, procurement, and reconciliation of expenditures to ensure fiscal accountability and regulatory compliance. (5%)
Ensure accuracy and legal sufficiency of public disclosures by reviewing and updating OIE website content to reflect LMU’s current state authorization and professional licensure status, in alignment with federal, state, and accreditor disclosure requirements. (5%)
Support LMU’s accreditation compliance by monitoring institutional adherence to required academic, administrative, and student support assessment cycles and reporting compliance status, risks, and gaps to the Senior Director. (5%)
Exhibit behavior that supports the mission, vision, and values of the university.
Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.
Demonstrate a commitment to outstanding customer service.