State Affairs Coordinator

Troutman Pepper Hamilton Sanders•Atlanta, GA

3d•$60,000 - $80,000•Hybrid

About The Position

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future. We invite you to explore the position below and to submit your application to join our team! The State Affairs Coordinator works closely with the Troutman Pepper Strategies team to support both strategic initiatives and day-to-day operations that advance the practice group’s business objectives. Key responsibilities include opening new client matters, managing monthly billing, overseeing budgets and expenses, and serving as a primary client-facing point of contact.

Requirements

Clear, professional written and verbal communication with attorneys, staff, and clients.
Exceptional client service and interpersonal skills. Represents the department in a professional, positive manner.
Strong organizational, project, and time management skills.
Ability to prioritize and manage multiple initiatives, perform well under pressure, and deliver high-quality work in a fast-paced, deadline-driven environment.
Meticulous attention to detail and accuracy.
The ability to work well independently and collaboratively to support consistent, efficient workflows.
Self-directed and effective in remote, hybrid, and in-office settings.
Flexibility to meet demands outside of traditional business hours.
Quick learner who can effectively leverage new software, mobile applications, and technologies.
Advanced proficiency with Microsoft Office Suite (Word, PowerPoint, Excel).
Bachelor's degree; any combination of skills, experience, and education that demonstrates the ability to meet the core responsibilities of the role may be considered.
Minimum of two (2) years of experience in an administrative support role, preferably in a professional services environment.

Responsibilities

Document and standardize business processes across client engagement, billing and collections monitoring, and team operations.
Manage engagement letters, conflicts clearance, and new matter openings; proactively resolve issues.
Track client-derived action items for the Strategies team and ensure timely follow-up.
Prepare and file required ethics reports accurately and on schedule.
Plan and coordinate logistics for events, meetings, and presentations for TP Strategies, clients, and attorneys.
Interface with clients, attend meetings and events as needed, including at the State Capitol and other external venues.
Maintain and update client contact information.
Partner with Business Development to develop and refresh collateral (one-pagers, practice and industry placemats, client conversation toolkits, slide decks, website and intranet content).
Provide administrative guidance and serve as a point of contact for Interns.
Maintain strict confidentiality of firm and client information.