Standardized Patient (SP) Coordinator

The Community Solution•Chicago, IL

4d•Onsite

About The Position

The Chicago School is hiring a Standardized Patient (SP) Coordinator to serve as a key member of the IllinoisCOM simulation team, with primary responsibility for managing the Standardized Patient (SP) program and coordinating simulation-based education activities. The Standardized Patient Coordinator will play a crucial role in enhancing the quality of medical education by creating realistic, immersive learning experiences for osteopathic medical students through effective SP case development, SP recruitment and training, and simulation scenario coordination. Working closely with faculty, staff, and administration, the Standardized Patient Coordinator will oversee the day-to-day operations of the SP program and support simulation-based training sessions. This position requires strong program management skills, educational insight, and excellent interpersonal abilities to create effective learning environments that bridge theoretical knowledge with practical application in osteopathic medicine. The IllinoisCOM is located in Chicago, IL. The Standardized Patient Coordinator position will be based on-site at our Chicago campus. The Standardized Patient Coordinator reports to the Director of Clinical Simulation. The anticipated hire date for this position is January 1, 2026.

Requirements

Bachelor's degree in healthcare, education, psychology, or related field
Minimum of 2 years of experience in medical education, standardized patient program, or healthcare simulation
Demonstrated experience in project management and program coordination
Strong interpersonal and communication skills
Proficiency with Microsoft Office suite and comfort with learning new software platforms
Experience with scheduling and database management
Demonstrated ability to work effectively with diverse groups

Nice To Haves

Master's degree in medical education, healthcare simulation, or related field
Experience managing standardized patient programs
Familiarity with osteopathic principles and practices
Experience with curriculum development or instructional design
Knowledge of medical education assessment methodologies
Experience with simulation-based examination development
Familiarity with accreditation processes for medical education programs
Association of Standardized Patient Educators (ASPE) membership or certification
Experience with learning management systems and SP scheduling software

Responsibilities

Recruit, screen, and hire Standardized Patients to support the curriculum
Develop and implement comprehensive SP training programs, including physical exam training, case portrayal, and student feedback techniques
Create and maintain SP training materials, case materials, and evaluation tools
Schedule and coordinate SPs for teaching sessions, assessments, and examinations
Maintain SP database including demographics, availability, case experience, and performance evaluations
Provide regular performance feedback to SPs and implement quality improvement measures
Manage SP compensation and payroll documentation
Develop and update SP policies and procedures
Manage SP program budget within established parameters
Authorize routine SP program expenditures up to $1,000
Track and report SP program expenses
Submit budget requests for SP program needs to Director
Maintain accurate records of SP compensation and program expenses
Collaborate with faculty and curriculum leaders to schedule simulation activities and ensure alignment with learning objectives
Support the development and implementation of new simulation scenarios that reflect current best practices in osteopathic medicine
Maintain master simulation calendar and coordinate with all stakeholders to ensure efficient use of resources
Analyze the effectiveness of simulation activities and provide recommendations for improvements
Assist with accreditation documentation and compliance related to simulation activities
Support quality assurance processes for all simulation-based assessments
Lead the development of SP cases in collaboration with faculty and subject matter experts
Ensure cases reflect appropriate difficulty level and align with curriculum objectives
Create detailed SP training notes, door charts, and other supporting materials
Coordinate case implementation including room setup, props, and documentation
Maintain case library and documentation system
Facilitate pre-briefing and debriefing sessions for simulation activities as needed
Provide orientation to students regarding SP encounter expectations and protocols
Support faculty in the implementation of simulation-based assessments
Participate in curriculum planning meetings to ensure effective integration of SP experiences
Assist in the development of remediation plans for students requiring additional support
Collaborate with Simulation Technician to ensure proper setup and function of recording and evaluation systems for SP encounters
Support the Simulation Technician in maintaining simulation equipment and spaces as needed
Assist with inventory management of supplies needed for SP cases
Coordinate with Simulation Technician for any technical needs during SP encounters and assessments
Support research activities as directed by simulation leadership
Collect and organize data according to established protocols
Assist in preparation of research materials and documentation
Contribute to quality improvement initiatives within scope of role