Staffing Specialist

Allegheny County•Pittsburgh, PA

41d•Onsite

About The Position

Reporting to the Director of Nursing, this position ensures the daily and monthly staffing quotas for each unit of the Kane Community Living Centers, taking into account variable staffing needs in response to changes in patient acuity. The incumbent assures the day-to-day coordination of nursing service employees' work schedules by meeting the standards set by state and Federal regulations.

Requirements

A high school diploma or its equivalent AND one (1) year of experience in staffing or scheduling.
Knowledge of general office practices and procedures.
Knowledge of general staffing needs of a long-term care facility.
Knowledge of laws, rules, and regulations regarding overtime, union requirements, etc.
Skill in Microsoft Office Suite.
Ability to develop, monitor, and adjust staffing schedules.
Ability to communicate effectively, both orally and in writing.
Ability to make independent decisions when circumstances warrant.
Ability to establish and maintain effective working relationships with co-workers, public officials, residents, and the general public.
Ability to exercise tact and sound judgment in handling challenging situations.
Ability to make swift, critical decisions and seek creative solutions as needed.
Ability to multi-task, prioritize, and adjust to time-sensitive tasks.

Nice To Haves

Candidates with payroll and nursing experience are preferred.
Staffing and scheduling systems are preferable.

Responsibilities

Develops and posts daily/monthly staff work schedules in accordance with state and federal regulations.
Monitors employee benefit requests, adhering to the timeliness of union contracts and the availability of time.
Submits weekly/biweekly staffing and vacancy reports to the Nursing Director/Assistant by classification, unit, and shift.
Tracks and records call-offs, no-shows, etc.; maintains daily staffing sheets and reports any staffing issues or incidents of time usage and reports it to the Director of Nursing/Assistant Director of Nursing immediately.
Reviews each unit's staffing schedule monthly with the appropriate supervisor; prepares and reports a monthly staffing report for all nursing care hours.
Monitors agency cooperation, hours, and staffing concerns; verifies and reports invoices weekly.
Updates nursing employee contact lists.
Prepares reports for nursing care hours as required by the fiscal office.
Maintains daily/monthly overtime and yearly overtime and vacation lists in accordance with the union contract.
Performs related tasks as assigned by the Director of Nursing.