Staffing Operations and Records Coordinator

Franklin Pierce University • Rindge, NH

104d

About The Position

The Staffing Operations and Records Coordinator performs a wide variety of administrative tasks related to the day-to-day coordination of the recruiting functions to include intake of requests for various types of hires and posting all positions for faculty, professional, administrative and student positions. In addition, this position is responsible for creating and maintaining personnel files in accordance with the University’s records retention requirements. The incumbent will manage the full recruitment lifecycle, including processing position requisitions, job postings, and coordinating interview and selection activities. They will maintain personnel records, process hiring requests with accuracy, and assist with offer letters, adjunct agreements, and onboarding of new hires and student workers. This role involves collaboration with the HR Recruitment and Onboarding Specialist to ensure a seamless applicant experience. Additional responsibilities include coordinating travel arrangements for candidates, supporting union reporting requirements, representing the University at recruitment events, and contributing to policy improvements and departmental goals aligned with the University’s strategic vision. The position also serves as backup support for New Hire Orientation and completes employment verifications. This is an essential position and must report to the University during severe weather and other emergencies, unless directed otherwise.

Requirements

• Minimum of two years progressively increasing experience in Human Resources office with at least one year in recruitment.
• General experience and prior experience in a college or university setting is preferred.
• Associate degree or two years of college education in Business or related field is preferred, but not required.
• Knowledge of basic HR functions including compensation, recruitment, benefits, and onboarding.
• Understanding of Federal and State regulations related to recruitment, discrimination, and human resources.
• Ability to articulate and interpret HR regulations.
• Ability to use typical office equipment such as telephone, copiers/printers, and personal computer/laptop.
• Intermediate level experience with Microsoft Office products such as Word, Excel, and PowerPoint.
• Experience with Paychex is helpful but not required.
• Valid U.S. Driver’s License.
• Ability to maintain confidentiality of HR information.
• Physical ability to lift materials up to 25 pounds occasionally.
• Ability to remain seated for extended periods.
• Ability to perform math calculations.
• Strong written and verbal communication skills.

Nice To Haves

• Experience in a college or university setting.
• Experience with Paychex.

Responsibilities

• Perform administrative tasks related to recruiting functions.
• Intake requests for various types of hires.
• Post positions for faculty, professional, administrative, and student roles.
• Create and maintain personnel files according to records retention requirements.
• Manage the full recruitment lifecycle including processing position requisitions and job postings.
• Coordinate interview and selection activities.
• Maintain personnel records and process hiring requests accurately.
• Assist with offer letters, adjunct agreements, and onboarding of new hires and student workers.
• Collaborate with HR Recruitment and Onboarding Specialist.
• Coordinate travel arrangements for candidates.
• Support union reporting requirements.
• Represent the University at recruitment events.
• Contribute to policy improvements and departmental goals.
• Serve as backup support for New Hire Orientation.
• Complete employment verifications.

Benefits

• 160 hours (4 weeks) of Paid Time Off (PTO).
• 20 paid holidays including a 10-day winter break with full pay.
• Medical, dental, and vision coverage for employees and their families.
• Employer-paid Life Insurance coverage ranging from 1.5x to 3.0x salary.
• Short-term and long-term disability coverage.
• 403(b) retirement plan with immediate 100% vesting.
• Tuition benefits for employees and qualifying family members.
• Additional perks including pet insurance, accident insurance, and critical illness coverage.

What This Job Offers

• Career Level: Entry Level
• Education Level: Associate degree