Staffing Coordinator

The Stamford Hospital-posted 11 months ago
Full-time • Entry Level
Stamford, CT
Hospitals
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Stamford Health is hiring a full-time Staffing Coordinator! This position is working 3 12-hours shifts, Monday through Friday 6am-7pm, with rotating weekends! The Staffing Coordinator is responsible for ensuring adequate coverage in accordance with clinical and staffing requirements for each department under Patient Care Services. This position is accountable for appropriate schedule management, including maintenance of a balanced and accurate schedule, and works in collaboration with nursing leadership to manage coverage on nursing units and maintain accurate time and attendance records in Kronos.

  • Utilize Kronos for schedule maintenance including facilitating the open and close of self-scheduling periods for all departments, maintain daily staffing assignments, proactively fill open shifts for designated departments, provide entry of PTO for all callouts, and fulfill other related requests as needed.
  • Utilize Kronos to maintain accurate time and attendance timecard records including reconciliation of overtime, unscheduled shifts, and other related data.
  • Knowledge of clinical requirements for various departments under Patient Care Services to identify staffing needs and appropriate solutions.
  • Communicate directly with clinical personnel to proactively fill open shifts for departments under Patient Care Services in a manner that is equitable and fiscally responsible.
  • Escalate known short-term and long-term staffing needs to the Nurse Manager/Assistant Nurse Manager and Clinical Director when alternative staffing coverage methods may be required.
  • Manage daily assignment of clinical personnel, including all Float Pool personnel, based on unit needs including coverage for callouts, vacant shifts, and census. Timely distribute Staffing Assignment twice daily via email to Nursing Leadership.
  • Coordinate interdepartmental daily Flash Rounds to highlight unit census, discharges, admissions, transfers, staffing needs, and floating assignments.
  • Receive and document all callouts in the Absence Log and provide information to nursing leadership as needed, ensuring call outs are reported to unit.
  • Maintain the Patient Observation Log daily in Excel for all assigned sitters throughout nursing departments. Assist in rotating of sitters as outlined in Nursing Procedures.
  • Maintain oversight of Discharge Suite and ensure adequate coverage of Discharge Suite schedule.
  • Ensure Discharge Suite log is completed within 24 hours.
  • Assist in Discharge Suite Coverage- Accept all patients brought into the Suite, assist in retrieval of patients from units, attend to patient's needs while in the Suite, facilitate rides home, assist patients to the car.
  • Attend continuing education and department specific training and education programs.
  • High School diploma or GED or 2 years' work experience in related area.
  • Requires ability to extract and interpret information.
  • Requires the ability to assess a complex picture of details in order to identify problems, problem solve, and re-prioritize.
  • Requires the ability to make decisions regarding personnel decisions within short time constraints.
  • Requires the ability to adapt well to changing priorities, instant deadlines and constant interruptions.
  • Must possess excellent organizational skills.
  • Work requires advanced interpersonal/communication skills both orally and in writing.
  • Previous experience in office management, scheduling and payroll management required.
  • Must have strong computer skills including working knowledge of Microsoft Office and Excel.
  • Ability to think critically and analytically, and function independently.
  • Competitive salary
  • Comprehensive, low-cost health insurance plans available day one
  • Wellness programs
  • Paid Time Off accruals
  • Tax deferred annuity and (403b) pension plan
  • Tuition reimbursement
  • Free on-site parking and train station shuttle
  • Childcare partnership with Children's Learning Center
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