Staffing Coordinator, Staffing Office, Part Time, Days

UC Health•West Chester, OH

6d•Onsite

About The Position

UC Health is hiring a Part-Time Staffing Coordinator for the Staffing Office for the Day Shift at West Chester Hospital. The Staffing Coordinator is entrusted with the responsibility of overseeing and managing staffing needs across all inpatient care units. This includes coordinating resources, allocating available staff, and communicating with relevant departments to ensure appropriate staffing levels. The staffing coordinator will ensure timely documentation of staffing changes into the electronic scheduling system, including accurately recording same-day staff absences. The role requires proactive collaboration with nursing leadership to maintain operational efficiency. About West Chester Hospital West Chester Hospital provides its patients with access to the region’s largest group of specialized physicians and medical providers. With a reputation for providing outstanding patient experiences and quality medical care, the hospital consistently ranks amongst the top 5% in the nation. West Chester Hospital provides a Level III Trauma Center that delivers superior emergency and critical care, and a certified Primary Stroke Center that provides access to the subspecialty care at the UC Gardner Neuroscience Institute. West Chester Hospital has also achieved Magnet Recognition for excellence in nursing from the American Nurses Credentialing Center® (ANCC), and the hospital is routinely ranked among the best places to work in Ohio and Greater Cincinnati. About UC Health UC Health is an integrated academic health system serving Greater Cincinnati and Northern Kentucky. In partnership with the University of Cincinnati, UC Health combines clinical expertise and compassion with research and teaching—a combination that provides patients with options for even the most complex situations. Members of UC Health include: UC Medical Center, West Chester Hospital, University of Cincinnati Physicians and UC Health Ambulatory Services (with more than 900 board-certified clinicians and surgeons), Lindner Center of HOPE and several specialized institutes including: UC Gardner Neuroscience Institute and the University of Cincinnati Cancer Center. Many UC Health locations have received national recognition for outstanding quality and patient satisfaction. Learn more at uchealth.com. At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering. As the region's adult academic health system, we strive for innovation and provide world-class care for not only our community, but patients from all over the world. Join our team and you'll be able to develop your skills, grow your career, build relationships with your peers and patients, and help us be a source of hope for our friends and neighbors. UC Health is an EEO employer.

Requirements

Minimum Required: High School Diploma or GED
Minimum Required: 1-2 Years equivalent experience

Nice To Haves

Preferred: Associate degree
Preferred: 3-5 Years equivalent experience

Responsibilities

Lead Scheduling Operations and Resource Allocation: Oversee and maintain the electronic scheduling system, ensuring it accurately represents shift staffing. Delegate tasks related to shift coverage, including float pool assignments and agency placements following contractual agreements. Ensure timely reporting of staffing changes, overtime, and cancellations. Communicate and coordinate staffing updates relating to same-day absences, such as entering pay codes in the electronic schedule/payroll system.
Serve as the key point of contact for unit staffing needs, ensuring alignment with department goals.
Collaborate with Charge Nurses and Leadership: Communicate with charge nurses to validate staffing schedules. Analyze census and collaborate with nursing leadership to ascertain acuity data to determine additional staffing needs and recommend actions. Records all same-day absences timely and reports changes to appropriate nursing leaders. Maintains accurate log of patients requiring patient monitors Provide guidance and direction to staff on scheduling matters, fostering teamwork and accountability. Maintain a high level of communication with leadership teams and staff to promote a collaborative work environment.
Direct Staff Assignments and Adjustments: Strategically assign float, overtime, and agency staff in an equitable manner, while adhering to contract guidelines. Allocate patient monitors to meet the specific needs of each unit and strategically deploy resources to address shortages when patient monitor coverage is insufficient. Work closely with nursing supervisors to balance staffing needs across units. Lead the process of staff cancellation as necessary, ensuring timely notifications.
Maintain Staffing Resource Readiness: Responsible for evaluating reported staffing gaps, determining if the gaps require coverage, and identifying appropriate resources to fill those needs Conduct efforts to identify gaps and promptly address coverage needs.
Other Duties as Assigned