Staffing Coordinator, Per Diem

UMass Memorial Health•Leominster, MA

9d•$17 - $31

About The Position

This position provides support to nursing management in overall day-to-day coordination of staffing needs for individual patient care areas and is directly responsible for identifying the daily needs and changes in staffing and communicates to appropriate individuals. Manages the input of data in the electronic scheduling system. Manages the daily operations related to the use of the scheduling system. This position maintains the time and attendance records, processes the weekly payroll, makes manual edits on the payroll sheets, and communicates with the Payroll department. Maintains good interpersonal, intra/interdepartmental relationships by his/her use of communications systems and personal contact. Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver – regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day.

Requirements

High school diploma or equivalent
Knowledge of basic medical terminology
Strong organizational skills and attention to detail
Strong follow up skills
Strong interpersonal and communication skills
Ability to build and maintain positive working relationships
Basic knowledge of MS Office applications and the ability to learn new software programs rapidly
Knowledge of automated scheduling systems
Ability to read, write and speak clearly in English

Nice To Haves

Minimum three (3) years of staffing experience in a healthcare organization

Responsibilities

Identifies staffing needs and confers with appropriate managers throughout the day.
Responsible for the accurate entry in the automated scheduling system: Enters all new hires into the Controller. and Scheduler. Updates monthly and daily schedules, manages and prints daily staffing sheets, sign-in sheets. Posts staffing needs lists.
Compiles daily staffing information and discusses with the appropriate manager or director.
Participates in daily Patient Flow bed meeting “huddles”.
Makes calls to fill staffing needs. Validates constant observation needs and communicates with charge nurses any changes in staffing needs.
Identifies overtime staffing and participates in reduction of expenses.
In conjunction with the Managers, identifies and maintains staffing allocations and staffing needs to meet patient volume and acuity and to meet budgetary goals.
Coordinates payroll data entry, completion of automated time card and People Soft sheets.
Functions as a “superuser” with automated scheduling system.
Enters personnel data and new hire information into the scheduling system.
Compiles productivity reports, attendance calendars, and overtime reports.
Distributes reports to Finance Dept. and the Chief Nursing Officer (CNO).
Provides training with automated scheduling system for new nurse managers, nursing supervisors and administrative assistants.
Validates accuracy of schedules and provides daily staffing reports to the off-shift nursing supervisors.
Complies with established departmental policies, procedures and objectives.
Attends variety of meetings, conferences, seminars as required or directed.
Demonstrates use of Quality Improvement in daily operations.
Complies with all health and safety regulations and requirements.
Respects diverse views and approaches, demonstrates Standards of Respect, and contributes to creating and maintaining an environment of professionalism, tolerance, civility and acceptance toward all employees, patients and visitors.
Maintains, regular, reliable, and predictable attendance.
Performs other similar and related duties as required or directed.