Staffing Coordinator

Community Health System • Clarksville, TN

69d

About The Position

The Staffing Coordinator is responsible for coordinating daily and long-term staff scheduling to ensure appropriate coverage across clinical departments. This role supports operational efficiency by maintaining accurate staffing records, monitoring schedule adherence, and assisting with real-time shift adjustments in response to patient volume or staff availability. The Staffing Coordinator collaborates closely with department leaders, Human Resources, and Payroll to support labor management and ensure compliance with internal policies and regulatory standards.

Requirements

• 0-2 years of experience in staff scheduling, administrative coordination, or healthcare operations required.
• 1-2 years of experience using scheduling or staffing software systems preferred.

Responsibilities

• Coordinates and maintains staff schedules based on department needs, staff availability, and facility policies.
• Monitors staffing levels throughout each shift and adjusts coverage in collaboration with clinical leadership to meet patient care standards.
• Documents call-ins, shift changes, and schedule modifications, and notifies relevant leaders in a timely manner.
• Assists with managing time-off requests, shift trades, overtime approvals, and other staffing changes in accordance with labor guidelines.
• Supports real-time staffing adjustments, including coverage for unexpected absences or peak volume by utilizing float pool, PRN, or agency resources as needed.
• Maintains accurate records of schedules, attendance, overtime, and staffing metrics for reporting to leadership, HR, and payroll departments.
• Generates and distributes scheduling documents and staffing updates in accordance with facility guidelines.
• Utilizes staffing and scheduling software systems to manage and track schedules, ensuring systems are updated with current employee and HR data.
• Participates in resolving issues related to staffing operations and assists in improving scheduling systems and procedures.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

What This Job Offers

• Career Level: Entry Level
• Industry: Hospitals
• Number of Employees: 5,001-10,000 employees