Staffing Coordinator, FT

Kessler Institute For Rehabilitation - West Orange • West Orange, NJ

396d • $43,680 - $43,680

About The Position

The Staffing Coordinator at Kessler Institute for Rehabilitation plays a crucial role in managing the scheduling and staffing needs of the nursing department. This position involves collaborating with nursing leadership to ensure adequate staffing levels, maintaining payroll records, and providing administrative support to enhance patient care and operational efficiency.

Requirements

• Proficiency in computer applications is required.
• Minimum of three years of administrative experience is preferred.
• Previous hospital or staffing experience is preferred.

Nice To Haves

• High School Diploma or equivalent is preferred.

Responsibilities

• Develop and maintain staff schedules using When I Work according to established guidelines.
• Train new staff on the When I Work program and schedule orientations.
• Review daily time schedules for accuracy and notify managers of inconsistencies.
• Schedule replacement personnel as needed to meet staffing requirements.
• Maintain per diem fulfillment as per Nursing Staffing policy and notify supervisors accordingly.
• Collaborate with nursing managers and HR to maintain payroll records for nursing staff.
• Coordinate personnel assignments based on qualifications and maintain detailed attendance records.
• Forecast staffing needs to prevent emergencies and ensure safe patient care.
• Maintain agency files and ensure compliance of agency staff with hospital standards.
• Reconcile agency invoices with schedules and manage discrepancies with the CNO or Nurse Manager.
• Maintain current contact information for nursing department staff and collaborate with HR for updates.
• Provide administrative support to Nursing Leadership and other hospital managers as needed.
• Cross-train and support other administrative roles as required.

Benefits

• Starting pay at $21.00/hr, negotiable based on experience.
• Tuition Assistance up to $5,000 a year after the first full year of employment.
• Full benefits package including medical, dental, vision, 401k, life insurance, and disability insurance.
• Team-oriented and collaborative culture.
• Opportunities for growth and skill development.
• Experience in the healthcare field.
• Access to a network of over 50K employees nationwide for advancement and relocation opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Hospitals
• Education Level: High school or GED
• Number of Employees: 10,001+ employees