Staffing Assistant

Gurwin Healthcare System-posted 2 months ago

Full-time • Entry Level

Commack, NY

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Gurwin Healthcare System is a full continuum of care providing extraordinary care and caring to the people that we serve. Set on a 36-acre campus in Commack, NY, the Gurwin Healthcare System includes the 460-bed Gurwin Jewish Nursing & Rehabilitation Center, providing short-term rehabilitation and long-term skilled nursing care, memory care, respiratory and ventilator care, palliative and hospice care, social and medical adult day programs, and on-site dialysis. Sharing the campus is Gurwin's Assisted Living community (Gurwin Jewish ~ Fay J. Lindner Residences), our independent living community (Fountaingate Gardens) and Gurwin Certified and Licensed Home Care Services Agencies. Our innovative facility and growing services offer opportunities to advance your career. We are currently seeking a full-time Staffing Assistant to work in our Nursing Department from 9:30am-6:00pm Monday through Friday with rotating weekends and holidays. If you are looking for a diverse position as part of a creative, hardworking team where you will make a difference, we want to hear from you!

Set up and maintain nursing staff schedules in SmartLinx, re-assign clocks
Complete and update daily computer attendance register
Update vacations and all time off
Coordinate preparation of time schedule for all employees
Prepare special holiday schedules according to department policy
Notify employees of approved time off or denial within one week of request
If time off is denied, communicate available options
Receive and implement, where appropriate, schedule change requests in coordination with the NCCs
Arrange for per diem and OT coverage as necessary for schedule and daily staffing with Nursing Administration
Sort paychecks and batch for distribution
Prepare and reconcile daily staffing sheets for accuracy
Arrange Aide coverage for resident medical and recreation trips
Enter charge pay codes for nurses in SmartLinx
Be available to employees on a regular basis to answer questions about payroll discrepancies, holiday, sick and vacation time usage etc.
Assist with other duties as required

High school diploma or equivalent education
Experience in clerical, accounting, general office or nursing facility/hospital office work
Proficiency in Microsoft Excel
The ability to communicate in a pleasant, patient, effective manner with all levels of staff

Medical Insurance (Anthem Blue Cross Blue Shield) for eligible employees, plus a family option
Dental Insurance through MetLife
Vision Insurance through Anthem Blue Cross Blue Shield (EyeMed)
Accrued holiday/personal and vacation time; payout for unused sick time for those who qualify
Flexible Spending Account - Medical and/or Dependent Care
Long term disability Insurance for those who qualify (no cost to employee)
Life Insurance - value is equal to employee's annual salary (no cost to employee)
National Employee Assistance Program (no cost to employee)
Childcare, membership and program discounts at Suffolk YJCC, Commack and Mid-Island YJCC, Plainview
Tax deferred annuity plan - employee automatically enrolled with 3% contribution / employer contributes 4% after one year of service (graded vesting)
Tuition Reimbursement up to $5,000 per year
Sign-on bonus for specified clinical positions
Employee Referral Bonus for specified clinical positions
Starbuck's café on-site
Staff cafeteria with subsidized pricing
Employee perks including holiday gift cards, System-wide annual BBQ and Winter Celebrations, meals, treats and other theme related staff events
Other discounts and added value for employees from outside corporations including BJs membership discount, BethpageFCU savings perks, Plum Benefits Entertainment discounts and more!

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