Staff Support Specialist

Clear Resolution Consulting • Wahiawa, HI

8d • Onsite

About The Position

The Staff Support Specialist assists the Government leadership in supporting resource management requirements.

Requirements

• A current & active Top Secret/SCI clearance and polygraph required
• An Associate’s Degree from an accredited college or university (Two (2) additional years of relevant experience may substitute for an Associate's degree)
• At least two (2) year’s experience supporting senior level staff processes and functions.
• Two (2) year’s experience in the Intelligence Community (IC).
• One (1) year experience processing travel requests in accordance with Joint Travel Regulations.

Responsibilities

• Coordinate and track all visit requests and requirements
• Enter visitor request information into database within 1 business day
• Develop Visit Agenda and coordinate/schedule meetings and briefings
• Assist in managing Registrar actions
• Receive and distribute actions from external organizations
• Collect and document funding requirements and continually update/validate requirements
• Establish and update email alias distribution lists
• Track accountable materials and property
• Coordinate Government leadership meetings to include scheduling rooms, inviting participants, distributing read-ahead materials and providing meeting minutes
• Ensure action requirements and suspense dates are captured and communicated to required offices
• Receive and consolidate input from different offices for leadership concurrence; send action responses
• Maintain roster of Government personnel for recall purposes
• Assist in identifying supply requirements
• Receive supply orders and manage distribution and storage
• Assist the Government in communicating the Government’s Communications Strategy to facilitate information flow throughout organization to include budget and manager issues
• Plan and coordinate events with local businesses, councils, and/or schools attended by personnel
• Document all work flows/processes (i.e. SOP)
• Receive and distribute actions from external organizations
• Attend/facilitate all project meetings
• Develop visit agenda for VIPs
• Coordinate, enter, and track all VIP visit request information and requirements into existing database
• Draft and maintain a Standard Operating Procedures (SOP) for Government functional administrative processes to include process automation
• Meet Skill Level 2 on Microsoft Outlook, Word, Excel and PowerPoint

Benefits

• employee and family medical, dental, and vision plans
• life and AD&D insurance
• generous holidays and personal leave
• 401(K) with company matching
• short-term/long-term disability insurance
• tuition assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree