Staff Services Officer III

TX-HHSC-DSHS-DFPS • Austin, TX

1d • Onsite

About The Position

This position is open to U.S. Citizens and permanent residents.
Selected candidate must be willing to work onsite from an HHS office located in Austin, Texas.

Serves as the Staff Services Officer to the Chief Information Security Officer and staff. This position will perform complex consultative services, technical assistance, and professional work. Works under general direction with extensive latitude for the use of initiative and independent judgment. Work involves overseeing a variety of technical, management and office activities. Duties include budget, human resources, governance and managing all administrative activities within the Director's office. The Staff Services Officer will prepare and review briefing papers and program responses. Participate in the development of administrative policies and procedures. Responsible for special projects as needed.

Requirements

• Knowledge of general state policies and procedures.
• Knowledge of modern methods of office administration.
• Knowledge of proper English usage, spelling, grammar and punctuation.
• Skill in using office software such as Sharepoint and Microsoft (including Excel, Outlook, and Word).
• Skill in building and maintaining effective working relationships, exercising professional judgment, tact, discretion and diplomacy.
• Skill in independently prioritizing, planning, coordinating, and organizing multiple tasks simultaneously and quickly adapting to changes and timeframes.
• Ability to apply principles of time management. Ability to communicate both in writing and verbally.
• Ability to take initiative to improve processes, respond to urgent issues, maintain confidentiality.
• Ability to maintain the security and integrity of critical infrastructure systems by preventing unauthorized access and ensuring compliance with laws and regulations related to national security and foreign ownership restrictions
• At least two years of professional experience working with standard software applications including Excel, Word, Visio, PowerPoint, Adobe Professional, SharePoint.
• A minimum of two years’ experience in business administration, information technology, human resources, administration, or budget preparation/coordination work.
• Experience providing administrative support to a senior manager and their staff.
• Experience directly coordinating, tracking, and responding to executive assignments.
• Experience organizing, managing, and completing multiple assignments with competing deadlines.

Responsibilities

• Provides technical assistance to the CISO, DCISO and staff.
• Coordinates purchasing paperwork, contract tracking and budget tracking for CISO, including the development, preparation and tracking of the budget for the CISO Office.
• Responsible for special projects as directed that include preparing, reviewing and submitting ad hoc, operational and special reports related to CISO activities.
• May coordinate human resources functions to include preparing job postings, screening applications, merits, transfers and separations.
• Answer and route telephone calls, coordinate mail, and develop relationships with agency support staff.
• Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery of Continuity of Operations (COOP) activation.

Benefits

• Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed