STAFF SERVICES ANALYST

State of California•Sacramento, CA

34d•Hybrid

About The Position

THIS POSITION MAY BE ELIGIBLE FOR A HYBRID WORK SCHEDULE. THE AMOUNT OF TELEWORK IS AT THE DISCRETION OF THE DEPARTMENT AND IS SUBJECT TO CHANGE AS BUSINESS NEEDS ARISE. Under the supervision of the Investigation Support Unit Manager, a Staff Services Manager I, the Staff Services Analyst (SSA) performs a variety of the less complex analytical and administrative assignments for the Investigation Division (ID). In this role, performs as the Personnel Liaison and serves as the Attendance Clerk and Single Point of Contact between the ID staff and the Human Resource Services Division on personnel and attendance matters. The SSA responsibilities include, but are not limited to, performing less complex administrative activities related to ID's personnel and attendance clerk functions, coordinating all personnel hiring, onboarding/offboarding, to ensure compliance with the Commission on Peace Officer Standards and Training, the California Department of Human Resources, and the Employment Development Department (EDD) requirements. Additionally, the incumbent may also assist with a variety of special analytical projects within the ID. Under the direction of the Investigation Support Unit Manager, a Staff Services Manager I, the Associate Governmental Program Analyst (AGPA) performs the more complex work in a wide variety of analytical and administrative assignments for the ID. In this role, performs as the Personnel Liaison and serves as the Attendance Clerk and Single Point of Contact between the ID staff and the Human Resource Services Division on personnel and attendance matters. The AGPA responsibilities include, but are not limited to, Independently performing the more complex administrative activities related to ID's personnel and attendance clerk functions, coordinating all personnel hiring, onboarding/offboarding, to ensure compliance with the Commission on Peace Officer Standards and Training, the California Department of Human Resources, and the Employment Development Department (EDD) requirements. Additionally, the incumbent may also assist with a variety of special analytical projects within the ID. The incumbent demonstrates personal skill and initiative in communications and work habits; possesses knowledge or is inquisitive to locate and interpret relevant laws, rules, regulations, policies, and procedures; completes assignments in a timely and efficient manner within the form and format prescribed by the controlling entity of the task; and adheres to the EDD's policies regarding attendance, leave, conduct, and appearance. Coordinates and plans ID's confidential destruction witnessing process; coordinates and processes the swearing-in ceremony documents; researches, analyzes data, and submits recommendations in order for ID management to prepare requests on ID Directories, Department of Motor Vehicle confidential requests; and the blue/yellow parking placards permits annually. Acts as backup for facilities which includes: monitoring ID leases; working with the Administration Branch Facilities representatives on facility requests for division field offices; identifying appropriate space; coordinating facility services; and submitting request for accessing, canceling, and tracking building accesses, etc. Coordinates the annual Proximity Access Card review for the Division. Also, acts as backup for the following responsibilities: maintaining the copiers ID central office and field office for inventory, service, repairs; maintaining the emergency kits; peace officer equipment; office supplies; post office boxes; record management and retention; processing restitution checks; and coordinating translation requests. Assists, as needed, in analyzing, reviewing, and editing reports, memorandums, letters, emails, forms, and packages for tone, grammar, spelling, and punctuation to ensure the content is clear and concise and written in a logical manner. Position exists in Sacramento, CA ARU 328 If you have questions about the actual position, please contact the "Hiring Unit Contact" listed below under Contact Information Effective July 1, 2025, specific Bargaining Units and associated Excluded State employees are subject to a salary reduction between 2% - 4.62% in exchange for hours in the Personal Leave Program 2025 (PLP 2025) per month. For more details, please click here to visit the California Department of Human Resources (CalHR) website. You will find additional information about the job in the Duty Statement.

Requirements

knowledge or is inquisitive to locate and interpret relevant laws, rules, regulations, policies, and procedures
completes assignments in a timely and efficient manner within the form and format prescribed by the controlling entity of the task
adheres to the EDD's policies regarding attendance, leave, conduct, and appearance
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is optional. It may be included, but is not required.
Degree and/or School Transcripts
Statement of Qualifications - A Statement of Qualifications (SOQ) is Required. Please see "Statement of Qualifications Requirements" section for more information about the SOQ.

Nice To Haves

Knowledge of Personnel Liaison processes (State or private sector)
Knowledge of attendance clerk functions (State or private sector)

Responsibilities

performing less complex administrative activities related to ID's personnel and attendance clerk functions
coordinating all personnel hiring, onboarding/offboarding, to ensure compliance with the Commission on Peace Officer Standards and Training, the California Department of Human Resources, and the Employment Development Department (EDD) requirements
assisting with a variety of special analytical projects within the ID
performing the more complex work in a wide variety of analytical and administrative assignments for the ID
Independently performing the more complex administrative activities related to ID's personnel and attendance clerk functions
Coordinates and plans ID's confidential destruction witnessing process
coordinates and processes the swearing-in ceremony documents
researches, analyzes data, and submits recommendations in order for ID management to prepare requests on ID Directories, Department of Motor Vehicle confidential requests; and the blue/yellow parking placards permits annually
monitoring ID leases
working with the Administration Branch Facilities representatives on facility requests for division field offices
identifying appropriate space
coordinating facility services
submitting request for accessing, canceling, and tracking building accesses, etc
Coordinates the annual Proximity Access Card review for the Division
maintaining the copiers ID central office and field office for inventory, service, repairs
maintaining the emergency kits
peace officer equipment
office supplies
post office boxes
record management and retention
processing restitution checks
coordinating translation requests
assisting, as needed, in analyzing, reviewing, and editing reports, memorandums, letters, emails, forms, and packages for tone, grammar, spelling, and punctuation to ensure the content is clear and concise and written in a logical manner