Poly

General Dynamics Information Technology

2d•$102,000 - $138,000•Onsite

About The Position

YOUR IMPACT Own your opportunity to serve as a critical component of our nation’s safety and security. Make an impact by using your expertise to protect our country from threats. HOW A STAFF OFFICE SUPPORT WILL MAKE AN IMPACT: Primary Point of Contact and Action Officer for office and provides administrative support to senior executive by performing a variety of complex and routine administrative duties including follow-up tracking, coordinating through approval processes and bringing to completion. Liaison with senior executives and staff in other agencies, congress, and White House to ensure required attendance and briefing materials are in sync. Plan, schedule, organize, and execute meetings, conferences and off-sites; may participate in meetings and events as a recorder or note taker. May brief or present administrative support related information. Arrange travel, coordinate itineraries, or otherwise support travel including passport/visa requirements, and travel and training vouchers. Coordinate the day-to-day administrative activities for the component. Coordinate and monitor task completion of other contractors within the component. Develop and/or maintain component Standard Operating Procedures. Craft/edit correspondence, briefings, and presentations for the senior executive’s review. Demonstrated ability to handle multiple critical deadlines simultaneously. Quality check all materials for the senior executives review and/or signature. Coordinate with component staff to build read-ahead materials and briefing books to prepare senior executives for meetings, conferences, and other public events. Research and/or retrieve data and information from databases. Vet incoming correspondence, summarize/highlight key issues or topics, and follow up to ensure proper and timely response. Make all travel arrangements, both foreign and domestic, and prepare all expense documents related to the executive’s travel. Gather budget requirements and/or monitor spend plans related to project, function, or business area. Back-up support is provided within component divisions as required.

Requirements

Position requires active Top Secret/SCI with Polygraph clearance.
Bachelor’s degree and a minimum of eight (8) years of relevant experience as an administrative professional; or a minimum of twelve (12) years of relevant experience as an administrative professional.
Five (5) years of senior administrative expertise for Deputy Director/CEO, SES level executives.
Excellent oral and written communication skills and demonstrated experience in writing/editing correspondence and briefings for senior executives.
Subject matter expertise sufficient to interpret and apply established policies, procedures, and guidelines to unique situations or under unique circumstances.
Advanced proficiency with Microsoft Office products (Word, Excel, PowerPoint, Publisher, Outlook).
Advanced proficiency in SharePoint applications.
Extensive knowledge of IC administrative processes and procedures related to area of assignment.
Ability to be discreet and maintain confidentiality.
Basic understanding of Project Management fundamentals, sufficient to plan, coordinate and execute end-to-end administrative support to a process, project/program.

Nice To Haves

Demonstrated ability to develop a professional network across organizational boundaries and at all levels.

Responsibilities

Primary Point of Contact and Action Officer for office
Provides administrative support to senior executive by performing a variety of complex and routine administrative duties including follow-up tracking, coordinating through approval processes and bringing to completion.
Liaison with senior executives and staff in other agencies, congress, and White House to ensure required attendance and briefing materials are in sync.
Plan, schedule, organize, and execute meetings, conferences and off-sites; may participate in meetings and events as a recorder or note taker.
May brief or present administrative support related information.
Arrange travel, coordinate itineraries, or otherwise support travel including passport/visa requirements, and travel and training vouchers.
Coordinate the day-to-day administrative activities for the component.
Coordinate and monitor task completion of other contractors within the component.
Develop and/or maintain component Standard Operating Procedures.
Craft/edit correspondence, briefings, and presentations for the senior executive’s review.
Demonstrated ability to handle multiple critical deadlines simultaneously.
Quality check all materials for the senior executives review and/or signature.
Coordinate with component staff to build read-ahead materials and briefing books to prepare senior executives for meetings, conferences, and other public events.
Research and/or retrieve data and information from databases.
Vet incoming correspondence, summarize/highlight key issues or topics, and follow up to ensure proper and timely response.
Make all travel arrangements, both foreign and domestic, and prepare all expense documents related to the executive’s travel.
Gather budget requirements and/or monitor spend plans related to project, function, or business area.
Back-up support is provided within component divisions as required.