Staff Counsel - Conflicts and Ethics

Freeman, Mathis & Gary Law•Atlanta, GA

1d•Onsite

About The Position

Freeman Mathis and Gary, LLP is a rapidly growing, national specialty litigation firm seeking an Staff Counsel - Conflicts and Intake to join our Atlanta office. The Staff Counsel is a member of the Conflicts and Intake Team and assists with conducting internal conflict research on all potential and new cases and works with partners to ensure any conflicts are cleared or waived. The Staff Counsel also drafts and reviews waivers for new matters. Additional essential functions of position include opening new clients matters in firm software. This is an exempt position and the ability to learn and adapt to new processes and systems is essential. Experience in a Law Firm environment or Professional Services environment or equivalent education with an understanding of the legal conflicts and billing process required. Characteristics that have proven successful in the role include the ability to follow up, multi-task quickly, research and resolve problems and above all else, maintain a positive attitude. Solid communication skills are important as position requires communicate frequently with partners, other attorneys, and clients, either in writing or in-person. Proficiency in Microsoft Office required. Experience with iManage and legal billing software a plus. This is a 100% in office position. The following set of success factors describe the characteristics of those who are successful in our Firm: Helpful, Congenial, Personable, Positive Unpretentious, Approachable, Respectful, Team Oriented Accountable, Takes Ownership, Corrects Mistakes Organized, Timely, Confidential, Responsive (within 24 hours)

Requirements

Understanding of legal conflicts and applicable ethics rules
Accuracy and attention to detail a must
Ability to multi-task
Proficiency in data entry and processing and following up with tasks
Excellent working knowledge of Microsoft Office
Ability to work efficiently in an extremely fast-paced environment with strict deadlines
Must maintain courteous and professional demeanor, with a positive attitude
Exceptional written and communication skills a must
Ability to work with and maintain confidential and sensitive information
Legal degree and professional license required
Experience with Microsoft Office (Word, Excel, etc.) required

Nice To Haves

Three or more years of experience in legal or insurance field preferred
Experience with iManage and legal billing software a plus
Knowledge of other business software and online databases preferred

Responsibilities

Conduct internal conflicts research on all potential new cases
Review and resolve any conflicts including drafting of waivers of conflict and otherwise resolving any actual or potential conflicts
Communications with attorneys, clients and assistants of possible issues regarding the matter opening process and ethical rules including applicable code of professional responsibility
Prepare and review attorney client engagement letters for accuracy, including as to scope of legal work
Opening new clients and affiliated matters in firm software system
Closing and preparing final closing documents of requested matters
Entering and updating all matter-related information and firm contacts
Run conflicts related to lateral hires joining the firm
Assist with offboarding of attorneys and reassignment of matters
Other duties as assigned