STAFF ASST

Duke Careers•Durham, NC

12d•Onsite

About The Position

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.Be You. Department of Cell Biology is looking for a part-time staff assistant to work alongside Dr. Chantell Evans in research projects. Perform responsible administrative and secretarial duties of a complex and confidential nature in support of major departmental or divisional activities to relieve supervisor of varied clerical and administrative responsibilities and to maintain efficiency in organizational operations.

Requirements

Work generally requires four years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities.

Nice To Haves

Work generally requires four years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities.

Responsibilities

Provide administrative support to Drs. Evans by serving as primary contact for administrative requests.
Assist with correspondence, manage calendars, and coordinate meeting schedules, including internal and external meetings, conferences, and professional engagements.
Coordinate travel (domestic and international) and prepare detailed itineraries, including travel and lodging arrangements, reservations, and registration.
Following travel, prepare, process, and track reimbursements and reports for the research team.
Organize lab meetings, faculty-led seminars, and lab outings.
Assist with correspondence management, presentation development, and be a resource for reviewing and proofreading documents from draft form.
Coordinate letters of recommendation.
Coordinate visiting faculty/candidate itinerary, reimbursement, and vendors.
Lead the resolution of inquiries and issues with vendors, department, and administrators
Support administrative aspect of hiring and team management: Manage posting of job ads, academic appointment issues, visa requests, coordinate and guide new employees through HR procedures, and provide administrative onboarding and general orientation.
Grant support: Manage application and report deadlines, coordinate documents and requests among collaborators and investigators, and mediate grant requirements with grants specialists
Program and event planning: Support the organization of programmatic events, including securing catering company, venue, communication, speakers, and coordination of run-of-show
Communication: Update websites, support electronic communication from different programs (emails, newsletters, social media), printing materials, and advertising.