Staff Associate, Allied Health & Wellness

Aims Local College District•Greeley, CO

About The Position

Aims Community College actively supports an environment that embraces the College's Mission, Vision, Values and a culture of innovation and care. The College embraces and seeks to hire individuals who want to be a part of this environment and have the skill sets necessary to be successful in this position. This position provides comprehensive administrative and operational support within the Allied Health & Wellness Division, with a primary focus on supporting the Director and Assistant Director of the Physical Education and Recreation Department. Responsibilities include coordinating operational, customer service, financial, and personnel functions. Key duties include scheduling academic courses and coordinating facility use; providing personnel support; managing budgets and maintaining financial records; and preparing requisitions for equipment and supplies. The position also supports departmental personnel by managing enrollment data, ordering required equipment, and producing classroom materials, syllabi, confidential rosters, evaluations, and promotional materials. Serving as a front-line resource associate, this role involves maintaining departmental records, compiling data, preparing correspondence and reports, and communicating effectively—both orally and in writing—with internal and external stakeholders. Additional responsibilities include performing other office and department-related duties as assigned for the department and the Allied Health and Wellness division.

Requirements

Associate's Degree in a related field; plus, three years of related experience or an equivalent combination of education and/or work experience.
Experience in a high-traffic office in higher education or a similar customer service venue.
Demonstrated ability in Microsoft Office Products, records management, and office management.
Experience with Workday.
Knowledge of budget and accounting practices; excellent communication and interpersonal skills; and the ability to work as a team member.
Experience working in a high-traffic office environment within higher education or a comparable customer service setting.
Demonstrated proficiency with Microsoft Office applications and Windows operating systems, including records management and general office administration.
Experience using Workday for administrative and operational functions.
Working knowledge of budget and accounting practices; strong written and verbal communication skills; and the ability to collaborate effectively as a member of a team.
Cover letter
Resume
Certification in CPR/AED and First Aid or obtained within six (6) months of hire.

Nice To Haves

Experience working in a Community College setting.
Bilingual proficiency in Spanish and English.
Strong customer service orientation with the ability to interact professionally and courteously in a high-volume, front-facing environment.
Excellent written and verbal communication skills, including the ability to convey information clearly and diplomatically.
High level of organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
Demonstrated attention to detail and accuracy in administrative, financial, and records-related tasks.
Ability to work independently while also collaborating effectively as part of a team.
Strong problem-solving skills and the ability to exercise sound judgment in a dynamic work environment.
Adaptability and flexibility when responding to changing priorities, procedures, and institutional needs.
Discretion and professionalism in handling confidential and sensitive information.

Responsibilities

Academic Scheduling & Course Management Create and maintain the academic semester schedule of classes for the Physical Education and Recreation Department, including classroom and studio scheduling, course data, and course information forms. Assist in creating and maintaining the academic semester schedules for other Allied Health programs as needed. Maintain course data and course information forms. Monitor class times to ensure courses align with block scheduling templates and meet required contact hours. Maintain the course outline notebook and complete required documentation for new courses, course revisions, and course deletions. Coordinate class offerings with external agencies. Process all textbook orders for Physical Education and assist other Allied Health & Wellness departments as needed with textbook ordering.
Enrollment, Payroll, and Personnel Administration Compile, track, and report enrollment data. Administer adjunct faculty payroll in Workday Generate reports to track expenditures and operational costs.
Budget & Financial Support Assist in the development of the annual department budget. Monitor and track departmental expenditures, including procurement card transactions and supporting documentation. Purchase supplies and process payments for the Physical Education office and other Allied Health departments as needed using procurement cards and or purchase requisitions.
Systems & Reporting Manage the recreation software programs (Fusion, Connect2Concepts) that track participation rates for facilities, curriculum, and intramural sports programs.
Faculty, Facility, and Program Support Provide general departmental support, including answering phones, updating web pages, and responding to email inquiries. Assist with data collection and signature coordination Create and distribute department advertisements, posters, flyers, and facility hours schedules as part of promotional campaigns.
Facilities, Equipment, and Front Desk Operations Oversee maintenance of all equipment in the Physical Education and Recreation Center by coordinating routine cleaning and outsourced maintenance (Sport & Fitness). Perform front desk reception and instructional support duties, including assisting students and faculty during times when leadership or full-time faculty are unavailable. Provide support for Advisory Committee meetings, including scheduling, food orders, tent cards, and completion of Official Functions Forms.
Other Duties as Assigned

Benefits

Included with Aims Full-time Employment is a generous package of Benefits, most are listed below:
Benefits are effective immediately
100% employer provided medical & dental coverage employees (employee only option)
85% employer provided medical & dental coverage for employee's spouse and/or family
Voluntary vision insurance
Staff Annual Leave (minimum accrual of 15 days) & Sick (minimum accrual of 12 days)
17 paid holidays and 3 personal days each year
Summer schedule: 4-day work week - Fridays Off
Employer paid long-term disability and life insurance premiums
Tuition waiver & reimbursement for employees
Tuition waiver for dependents
PERA employer (see www.copera.org for comprehensive benefits)
Additional supplemental benefits & retirement programs available
Access to the PERC (Aims gym) for employee & one guest
Free parking on all campuses