Staff Assistant

City Of Salem • Salem, OR

396d • $51,002 - $61,818

About The Position

The City of Salem is seeking a Staff Assistant for the Police Communications and Chief's Executive Support Office. This role is designed for service-oriented individuals who thrive in a collaborative environment and are eager to support the work of the Office of the Chief of Police. The Staff Assistant will perform a variety of professional, technical, analytical, and administrative functions, contributing to the efficiency and effectiveness of the department.

Requirements

• High school graduate or GED.
• Five years of progressively responsible clerical experience, including operating a personal computer and accurate data entry/transcription.
• Ability to type at least 40 wpm with 95% accuracy; some assignments may require 60 wpm with 95% accuracy.
• Must pass the pre-employment background check and possibly an extensive criminal background check.
• Must have an Oregon Driver's license or the ability to obtain one within 30 days of residency.
• Bilingual skills, particularly in Spanish, are preferred.

Nice To Haves

• Bilingual skills in Spanish are desired.

Responsibilities

• Type or transcribe correspondence, reports, and other materials on general and technical subjects.
• Assist customers and staff via phone, email, and workspace chat, responding to inquiries and explaining policies and procedures.
• Draft and review internal documents, such as letters and memorandums.
• Arrange and attend meetings, create and distribute agendas, and prepare meeting minutes.
• Assist in preparing reports and statistical materials, making computations and analyzing information.
• Organize, coordinate, and track projects, scheduling meetings and appointments.
• Track and reconcile financial records, including composing financial documents like purchase orders and budgets.
• Maintain a financial database of contractual funds and audit fund expenditures.
• Upload documents and financials to a file management system.
• Organize, inventory, and order office supplies and materials.
• Maintain the office suite and conference room, coordinating cleaning and repairs.
• Coordinate logistics for internal meetings, community meetings, and media events.

Benefits

• Medical, dental, and vision coverage for employees and their families.
• Paid vacation and sick time in accordance with City policies.
• Competitive pay.
• Employer-paid PERS contribution of 6%.
• Opportunity for voluntary pre-tax contributions to a 457b account.
• Health care and dependent care flexible spending accounts.
• Voluntary long-term care.
• Employee wellness program.
• Employee assistance program.
• Employee health clinic.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Support Activities for Transportation
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees