Staff Assistant – Naval Science Department

University of Notre Dame • Notre Dame, IN

22h • $18

About The Position

The Staff Assistant provides essential administrative and clerical support to the Chair and Professor of Naval Science (PNS). This role acts as a vital liaison between the University and the Naval Reserve Officer Training Corps (NROTC) faculty and staff, ensuring smooth operational flow within the department. Working under general instructions, the Staff Assistant handles routine departmental tasks while maintaining high standards of accuracy and adherence to University guidelines. This position reports to the Professor of Naval Science (PNS) or designated departmental supervisor.

Requirements

• High school diploma or GED required.
• 6 to 12 months of related administrative or clerical experience.
• General understanding of office management and University administrative structures.
• Strong organizational skills and attention to detail.
• Effective verbal and written communication for liaison duties.
• Proficiency in standard office software (word processing, spreadsheets, email).
• Ability to maintain confidentiality and handle sensitive information with discretion.
• RESUME & COVER LETTER ARE REQUIRED to be considered for this position.

Responsibilities

• Administrative Support: Provide comprehensive clerical assistance to the PNS, including scheduling, correspondence, and file management.
• University Liaison: Serve as a primary point of contact between NROTC staff and University administrative offices to facilitate departmental needs.
• Policy & Procedure: Recommend improvements or changes to operating policies and procedures within the unit to enhance efficiency.
• Operational Execution: Follow standardized instructions to complete recurring tasks, ensuring all work meets University and Departmental standards for adequacy and accuracy.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED