STAFF ASSISTANT - OPS - 48006372 (BLIND SERVICES)

State of Florida•Tallahassee, FL

2d•$15 - $17•Onsite

About The Position

This is a part-time Staff Assistant position located within the Division of Blind Services, State Office in Tallahassee, Florida. This position will perform general administrative and office duties including spearheading the systematic digitization and disposal of a significant backlog of confidential records. This is a temporary (time-limited), part-time position. The incumbent of this position will work for a maximum of 30 hours per week for up to 12 months. This position reports directly to the DBS Personnel Administrator.

Requirements

Knowledge of records management principles.
Knowledge of office administrative practices.
Knowledge of scanning technology and digital file formats.
Knowledge of basic computer operations.
Knowledge of administrative/clerical procedures and systems.
Ability to pay keen attention to detail.
Ability to communicate clearly and effectively, both verbally and in writing.
Ability to plan, organize and coordinate work assignments.
Ability to handle confidential and sensitive information.
Ability to work independently.
Ability to follow detailed procedures.
Ability to organize physical and digital workspaces.
Ability to maintain accuracy while managing high volumes of repetitive tasks.
Ability to lift and move boxes or stacks of paper files.
Ability to maintain confidentiality.

Nice To Haves

One (1) year of experience performing administrative/clerical work, and/or providing basic office support.
High school diploma or equivalent.
Experience using computers and standard office software (i.e. Outlook (email), shared drives, and Adobe Acrobat/Pro).
Experience handling confidential or sensitive information in a professional setting.

Responsibilities

High-volume scanning and indexing of sensitive documents into a secure shared drive to ensure immediate, searchable access.
Audit files and prepare Records Destruction Forms in strict accordance with state and divisional retention schedules.
Perfom rigorous "verify-before-destroy" checks to ensure every digital record is legible, properly indexed, and securly backed up.
Manage the final destruction process for confidential paper files once digital integrity is confirmed.
Ensures office spaces are well-structured, functional, and prepared to support daily operations through routine organziation.
Handle confidential information appropriately and in accordance with state and divisional policies and procedures.
Responds to emails and written correspondence, as needed.
Delivers forms, as needed.
Performs general administrative office duties, as needed.
Performs other duties as requested.