Staff Assistant (OA)

About the position

The Federal Law Enforcement Training Centers (FLETC), through strategic partnerships, prepares the federal law enforcement community to safeguard America's people, property, and institutions. We are a unique inter-agency organization preparing the next generation of law enforcement officers to meet our Nation's most pressing security challenges.

Responsibilities

• Maintaining the assigned supervisor's calendar, scheduling appointments and conferences without prior clearance and establishing schedule priorities at your own discretion.
• Providing administrative training and assistance to staff members. Assisting supervisors in preparing reports, agendas, meeting minutes, and other documents.
• Serving as a liaison between the assigned supervisor and various internal and external stakeholders. Responding to general questions concerning the assigned organization's issues, processes, and procedures.
• Preparing, coordinating, processing, and tracking the movement of the assigned organization's personnel actions, training requests, conference approval forms, and travel authorizations or vouchers.
• Consulting with staff principals to determine and correct factual or conceptual inaccuracies or inconsistencies in relevant documents.
• Informing originators of omissions and deviations to policy.
• Developing procedures for the control and access to office records and files.
• Maintaining and updating files, including office correspondences, reports, records, publications, regulations, directives, time and attendance records, and overtime forms.
• Tracking the budget allocations for travel, training, equipment, supplies, and credit card purchases.
• Notifying the appropriate parties of the status of funds.
• Preparing justifications used in the assigned organization's budget process.
• Conducting market research; generating purchase requisitions and related documentation; inputting requisitions into the agency's financial management system; making purchases with the government purchase card and reconciling expenditures against allocations; certifying receipt of products or services; and maintaining accurate and complete records of transactions.

Requirements

• Must be a U.S. citizen to apply for this position.
• Males born after 12/31/1959 must be registered for Selective Service.
• Must successfully pass a background investigation.
• Current and former federal employees within the General Schedule (GS) must meet the time-in-grade requirements outlined in the qualifications section.
• Must possess and maintain a valid state issued driver's license to conduct official government business.
• Complete the initial online assessment and USAHire Assessment, if required.
• Occasional travel may be required.
• This position is eligible for situational-only telework based on agency policy.
• Overtime may be required.

Nice-to-haves

• Typing speed of at least 40 words per minute.
• Specialized experience equivalent to at least the GS-07 grade level in the Federal service performing complex administrative functions.
• Successful completion of one and a half years of graduate-level education (27 semester hours) from an accredited college or university that is directly related to the work of the position.
• An equivalent combination of specialized experience and graduate level education.

Benefits

• Comprehensive benefits package as a federal employee.
• Access to a range of benefits designed to make your federal career rewarding.