STAFF ASSISTANT (AT-WILL) - General Services

City of Torrance, CA • Torrance, CA

354d

About The Position

The City of Torrance recognizes the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to the City of Torrance today. The General Services Department invites you to apply to the position of Staff Assistant. This position will support the Capital Projects Team. This position will enhance planning and procurement processes for capital projects, including bid preparation, policy and procedure maintenance, and identifying opportunities for process improvements. Additionally, the Staff Assistant will conduct research on industry best practices to ensure the timely execution and completion of the City's capital projects.

Requirements

• Graduation from high school or equivalent and four (4) years of highly responsible executive support and/or administrative work in a public agency.
• An equivalent combination of education, training, and experience such as an Associate's degree in Public or Business Administration or a related field and two (2) years of related experience.
• A Bachelor's degree in Public Administration, Business Administration or a related field.

Responsibilities

• Provides staff assistance of a generalized nature as well as in areas of specialty such as finance, engineering, transportation, community relations, public service, elected officials and grants management.
• Acts as resource to public, City departments and other organizations for inquiries, complaints, or dissemination of general information including public presentations.
• Composes, edits, and coordinates the presentation and publishing of a variety of documents such as reports, bulletins, correspondence, research documents and procedures.
• Maintains calendar of activities, meetings and various events for assigned staff; coordinates activities and meetings with other City departments, the public, and outside agencies.
• Responds to inquiries from the public, resolves problems and addresses administrative details.
• Coordinates various programs and projects, overseeing, implementation and administration, which may include budget preparation and tracking, expenditure control, internal training/communication, and public relations.
• Assists with departmental day to day operations such as contract administration, grant preparation, and personnel related matters.
• May coordinate a variety of events including planning, implementing, overseeing, managing and maintaining all aspects of each event prior to, during and after each event.
• May perform administrative duties related to departmental operations including clerical accounting duties such as processing payments, purchase requisitions, invoices and maintaining related financial records, accounts receivable, and accounts payable functions.
• Attends meetings with other City departments and external customers as required.
• Perform related duties as required.

Benefits

• Equal opportunities for workforce and applicants
• Diversity and inclusion principles

What This Job Offers

• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees