Staff Assistant: Assistant to the Dean of Students

Westfield State University-posted about 1 year ago
$60,000 - $63,000/Yr
Full-time • Entry Level
Westfield, MA
1,001-5,000 employees
Educational Services
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The Staff Assistant to the Dean of Students at Westfield State University plays a crucial role in supporting the daily operations of the Dean's office. This position involves managing administrative tasks, coordinating projects, and serving as a resource for students, faculty, and staff. The Staff Assistant will ensure effective communication and provide a welcoming atmosphere while handling confidential information with discretion. This is a full-time, in-person role that requires multitasking in a fast-paced environment.

  • Provides administrative assistance to the Dean and Associate Dean of Students by managing correspondence and preparing various materials.
  • Coordinates projects and reports for departments reporting to the Dean of Students.
  • Acts as a resource for staff, providing information and assistance as needed.
  • Conducts research to respond to inquiries from students, parents, and faculty.
  • Resolves complaints and concerns from constituents or forwards them to the appropriate office.
  • Maintains the divisional budget and prepares purchase orders.
  • Compiles and writes divisional reports, including monthly operations reports and newsletters.
  • Creates presentations using PowerPoint or Canva as needed.
  • Processes leave requests and manages office supplies and travel requests.
  • Organizes and maintains office files and follows state guidelines for file purging.
  • Coordinates evaluation processes for staff reporting to the Dean of Students.
  • Plans and coordinates special programs and events.
  • Updates the Dean of Students and Student Affairs websites annually.
  • Bachelor's degree required.
  • 3-5 years of experience directly related to the duties specified, or 5+ years of equivalent experience.
  • Ability to serve as office manager and multitask in a fast-paced environment.
  • Significant office management experience with increasing responsibility.
  • Excellent communication and organizational skills.
  • Ability to prioritize tasks and meet deadlines with minimal supervision.
  • Health Insurance: Various HMO, POS, and PPO plans available.
  • Retirement: MA State Employee Retirement System with a 10-year vesting period or Optional Retirement Plan with employer matching.
  • Tuition Waivers & Discounts: Reduced tuition for employees and their families at MA state colleges.
  • Paid Time Off: 12 paid holidays and generous vacation, personal, and sick leave benefits.
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