Analyst

City of New York•New York City, NY

14d•Onsite

About The Position

The NYC Department of Design and Construction, Law Division is seeking a Staff Analyst. The selected candidate will be expected to do the following: -Verify award funding in the City budget in consultation with DDC’s Deputy Program Director, DDC’s Budget Finance Office and NYC Mayor’s Office of Management and Budget (OMB). -Guide funding recipients through the reimbursement process, including all the stages of each project: 1) budget preparation, 2) contract registration; and 3) reimbursement. -Inform funding recipients and their consultants, OMB and relevant elected officials about the status of their NRP project(s). -Assist DDC Law Attorneys with the provision of the necessary information and documents to prepare the legal agreements necessary for each project. -Work closely with funding recipients to collect all the information and records needed in support of the preparation of the legal agreements for each NRP project and to ensure compliance with the City’s capital eligibility rules. -Ensure that funding recipients properly comply with the submission of necessary information and records for each stage of an NRP project, including the proper submission of information and records onto the City’s vendor integrity database, referred to as PASSPort, and other City and State databases. -Create, prepare, and maintain existing and new Excel spreadsheets, as well as maintain program related database(s). -Respond to emails, meeting requests and telephone inquiries. -Collect and evaluate all documentation submitted as part of the project approval, contract registration and payment requisition process. -Coordinate with OMB, DDC Law Attorneys, DDC’s Agency Chief Contracting Office staff, DDC’s Budget and Finance Analysts, DDC’s Engineering Audit Office and any other relevant oversight office ensure that NRP projects are properly progressing. -Perform all related work, as required by DDC Law and the program’s oversights.

Requirements

Only candidates who are permanent in the Staff Analyst title or those who are reachable on the Open-Competitive List (Exam #9008) may apply. Please include a copy of your Notice of Result card or indicate if you are already permanent in the title. If you do not meet the previously mentioned civil service criteria, you will not be considered for an interview.
A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or
A baccalaureate degree from an accredited college and two years of satisfactory full- time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.
An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above.
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above.
A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma.

Responsibilities

Verify award funding in the City budget in consultation with DDC’s Deputy Program Director, DDC’s Budget Finance Office and NYC Mayor’s Office of Management and Budget (OMB).
Guide funding recipients through the reimbursement process, including all the stages of each project: 1) budget preparation, 2) contract registration; and 3) reimbursement.
Inform funding recipients and their consultants, OMB and relevant elected officials about the status of their NRP project(s).
Assist DDC Law Attorneys with the provision of the necessary information and documents to prepare the legal agreements necessary for each project.
Work closely with funding recipients to collect all the information and records needed in support of the preparation of the legal agreements for each NRP project and to ensure compliance with the City’s capital eligibility rules.
Ensure that funding recipients properly comply with the submission of necessary information and records for each stage of an NRP project, including the proper submission of information and records onto the City’s vendor integrity database, referred to as PASSPort, and other City and State databases.
Create, prepare, and maintain existing and new Excel spreadsheets, as well as maintain program related database(s).
Respond to emails, meeting requests and telephone inquiries.
Collect and evaluate all documentation submitted as part of the project approval, contract registration and payment requisition process.
Coordinate with OMB, DDC Law Attorneys, DDC’s Agency Chief Contracting Office staff, DDC’s Budget and Finance Analysts, DDC’s Engineering Audit Office and any other relevant oversight office ensure that NRP projects are properly progressing.
Perform all related work, as required by DDC Law and the program’s oversights.