Staff Accountant

The Children's Museum of Indianapolis•Indianapolis, IN

10d

About The Position

The Staff Accountant, as part of the Finance team, for The Children’s Museum of Indianapolis is primarily responsible for managing and continuously improving the organization’s accounts payable (AP) functions while supporting general accounting activities. The accountant leads and coordinates projects to support effective financial reporting, data governance, and accounting systems management while maintaining business continuity. The Children’s Museum is building and sustaining an inclusive culture that encourages, supports, and celebrates differences. We believe that collaboration and open dialogue among people with diverse backgrounds, experiences, and perspectives best support our vision and mission.

Requirements

Bachelor’s degree in accounting or business preferred.
Three (3) years professional experience working with accounts payable.
Demonstrated experience with GL journal entries and account reconciliations.
High attention to detail, strong organizational skills, and the ability to manage multiple priorities.
Proven detail orientation skills as well as success in a process driven environment; comfort bridging accounting operations with technology and change management.
Strong written and verbal communication skills, with the ability to collaborate cross-functionally in the museum as well as with external vendors.
Strong understanding of accounting fundamentals, accounts payable, purchase order controls, and credit card reconciliation.
Demonstrated understanding of Microsoft Office; Blackbaud preferred.
Must demonstrate an appreciation and respect for confidentiality of highly personal information.
Experience participating in or supporting system implementations or process transformation projects.
Advanced Excel skills and comfort working with large datasets.
Knowledge of 1099 reporting requirements.

Responsibilities

Owns the end-to-end accounts payable processes, including invoice receipt, coding, approval, purchase order review and matching, posting, payment processing, and vendor reconciliation. Performs two- and three-way matching between invoices, purchase orders, and receiving documentation to ensure accuracy and compliance.
Investigates and resolves invoice discrepancies, purchase order variances, and vendor inquiries promptly and professionally. Clarifies any questionable invoice items, prices, or receiving signatures; obtains proper information and/or data regarding invoice payments.
Prepares annual 1099 reporting, including vendor review, data validation, preparation, and submission to the IRS.
Manages and reconciles company credit card transactions, ensuring proper documentation, coding, and timely posting to the general ledger. Partners with staff cardholders to resolve missing receipts, incorrect charges, or policy exceptions.
Leads the digital AP conversion & process improvement activities including the documentation of current-state and future-state AP and expense processes, identifying opportunities for efficiency, accuracy, and control improvements.
Supports finance system testing, data migration, and user acceptance during AP, expense, or ERP system implementations or upgrades.
Assists with month-end and year-end close activities related to AP, accrued liabilities, expense reporting, and credit card activity.
Prepares monthly workpapers to reconcile AP, expenses, and credit card related general ledger accounts.
Supports internal and external audits by providing documentation as well as explanations related to AP transactions, purchase orders, credit cards, and internal controls.
Tracks prepaid expenses and create monthly or quarterly journal entries to allocate prepaid expenses during month-end close.
Assists with other accounting responsibilities as assigned, such as identifying fixed assets needing capitalization, expense accruals, account reconciliations, or other finance/accounting projects.