Staff Accountant

Candler Hotel Atlanta, Curio Collection by Hilton•Atlanta, GA

36d•Onsite

About The Position

The Staff Accountant is responsible for assisting the Director of Finance and Assistant Director of Finance in maintaining accurate and timely financial resporting; ensuring acceptable levels of internal control; ensuring compliance with all federal, state, and local regulations and Highgate Hotels Standard Operating Procedures; and safeguarding owners/investors assets. For this role, the emphais is placed on the management of Accounts Payable processing and General Cashier.

Requirements

College courses in an associated or related field and/or related experience in an Hotel or Hospitality environment
Must be proficient in Windows, Microsoft Office (Intermediate Excel and Basic Word)
Accounts Payable and General Cashier experience required
Hotel PMS OnQ is required
Flexible and long hours sometimes required, especially during the last and first few days of the month
Sedentary work - Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Maintain a warm and friendly demeanor at all times.
Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
Must be able to multitask and prioritize departmental functions to meet deadlines.
Approach all encounters with guests and employees in a professional, attentive, friendly, courteous and service-oriented manner.
Attend all hotel required meeting and trainings.
Maintain regular attendance in compliance with Highgate Hotels Standards, as required by scheduling, which will vary according to the needs of the hotel.
Maintain high standards of personal appearance and grooming.
Comply with Highgate Hotels Standards and regulations to encourage safe and efficient hotel operations.
Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
Must be able to understand complex information, data, etc. from various sources to meet appropriate objectives.
Must be able to maintain confidentiality of information.
Must be able to show initiative, including anticipating guests or operational needs.

Responsibilities

Monitor, prepare, and communicate financial reports in accordance with Highgate Hotels required due dates.
Create purchase orders for recurring contract expense
Monitor accounts payable email communications and verify invoice details and purchase orders
Prepare a daily invoice upload package
Prepare and process check runs, ACH payments, and wire transfers
Reconcile vendor statements and resolve discrepancies, skipped invoices, or delivery variances
Communicate with vendors regarding payment status, missing invoices, or billing issues
Assist with month-end closing tasks, including accruals and AP aging reports
Monitor/reconcile accounts to ensure timely payments and avoid late fees
Monitor payment requirements on groups or functions and process deposits.
Approve or decline credit requests.
Complete collection calls on each appropriate outstanding accounts and maintain collection files on each outstanding issue.
Handle customer inquries in a professional and timely manner, provide customers with accurate invoices, statements, and schedules.
Process returned checks and credit card chargebacks.
Conduct monthly credit meetings and maintain minutes (including returned checks/chargeback logs, credit trace reports, write-off, bad debt allowances, etc.)
Collect, count, and verify daily cash envelopes
Prepare daily bank deposits
Reconcile cash receipts with system-generated reports
Investigate and resolve cash discrepancies
Prepare daily cashier summaries and reconciliation reports
Ensure compliance with hotel cash‑handling policies and audit standards
Provide change funds and maintain house bank
Securely store cash, checks, and financial documents
Update daily revenue reports both for internal distribution and corporate distribution.
Keep management aware of any unusual operation or financial occurances and/or significant deviations.
Reconcile invoices against ledgers or schedules to ensure accuracy of invoicing.
Assist in the monthly close process by posting journal entries that are related to daily/monthly responsibilities.
Ensure overall guest satisfaction by attentive listening and then immediately resolving guest issues or elevating to the Director of Finance or General Manager.
Cross-Train in other areas within the Accounting Department including accounts receivable.
Ability to identify root causes of issues that may affect staff or guests and provide actionable and measurable solutions to improve efficiency, overall work environment, and/or guest experience
Perform other duties as requested by managment.