Staff Accountant

VIBE Cannabis•St. Louis, MO

About The Position

VIBE Cannabis is a fast-growing cannabis company headquartered in St. Louis, MO, operating cultivation and manufacturing licenses throughout Missouri. Named Brand of the Year in 2025, we are building something exceptional in one of the country's most dynamic industries. If you want to be part of a passionate, entrepreneurial team shaping the future of cannabis - this is your opportunity. Reporting directly to the COO, the Staff Accountant is a critical member of our finance function. In this role you will own the day-to-day accounting operations of the company, serve as the primary liaison between internal departments and external parties, and play a supervisory role over our third-party accounting group. You will review journal entries posted by that group, identify and resolve discrepancies, and provide ongoing guidance and training to ensure their work meets VIBE's standards. The ideal candidate is analytical, detail-oriented, self-directed, and comfortable working both independently and collaboratively in a fast-paced environment.

Requirements

2+ years of accounting experience, with exposure to full-cycle AP, AR, and payroll
Proficiency in QuickBooks Online is required
Strong working knowledge of general ledger accounting and GAAP principles
Advanced Excel skills (SUMIFS, VLOOKUP, data reconciliation)
Attention to detail, organizational skills, and ability to meet deadlines
Comfortable working both independently and cross-functionally in a fast-paced environment
Strong interpersonal and communication skills - this role involves regular interaction with vendors, customers, and internal teams
Must be 21 years of age or older and able to obtain a Missouri Agent ID prior to start date

Nice To Haves

Experience reviewing and overseeing third-party or outsourced accounting work preferred
Familiarity with payroll tax filings (940s, 941s) and multi-entity or large-employer reporting a plus
Knowledge of cannabis industry regulations and compliance requirements a plus

Responsibilities

Oversee and review all journal entries and transactions posted by the company's third-party accounting group for accuracy and completeness
Serve as the primary point of contact and quality-control reviewer for all work submitted by the third-party group
Assist in training, feedback, and process guidance to the third-party team to continuously improve accuracy and efficiency
Escalate unresolved discrepancies or systemic issues to the COO as needed
Invoice wholesale customers throughout Missouri, including interfacing transactions from supporting customer ordering systems
Track and post bank payments from customers to the Accounts Receivable system
Review and monitor customer accounts for accuracy and follow up on outstanding balances
Prepare aging reports and past-due account analyses for management review
Manage the full accounts payable cycle, including receipt, entry, and payment of vendor invoices
Process timely vendor payments and maintain accurate AP records
Set up new products/SKUs in the billing system as required
Process payroll accurately and on time
Review payroll reporting from PEO's to stay in good standing.
Ensure compliance with applicable accounting standards and cannabis industry regulations
Maintain the general ledger and assist with month-end and year-end close processes
Prepare bank reconciliations and other standard management reports
Resolve discrepancies or issues related to customer and vendor accounts promptly
Support the finance team on special projects and ad hoc analysis as needed