Staff Accountant

Mary Crane Center-posted 27 days ago

Full-time • Intern

Chicago, IL

101-250 employees

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Make an impact behind the scenes—every single day. Do you take pride in accuracy, organization, and keeping financial operations running smoothly? Do you enjoy supporting mission-driven work with strong fiscal accountability? If so, we’d love to welcome you to our team as a Staff Accountant. As a key member of our Finance Department, you’ll help ensure that our agency remains compliant, efficient, and financially sound so our programs can continue serving children and families with excellence.

Review, code, and record financial transactions to support accurate, timely reporting
Prepare journal entries, reconciliations, trial balances, and financial summaries
Monitor accounts receivable and ensure timely collections from various funding sources
Track and review grant and program expenditures to ensure compliance with budgets and funder requirements
Assist with preparing and revising annual program budgets and budget amendments
Prepare accounting reports, financial statements, and analyses as requested
Complete statistical reports, cash flow projections, and other financial decision-making tools
Ensure all financial reports meet agency standards and comply with federal, state, and local regulations
Recommend improvements to financial systems, internal controls, and procedures
Maintain accurate records for all program and grant-related expenditures, including Head Start medical/dental and special needs documentation
Maintain monthly spreadsheets and tracking tools across multiple funding streams (Head Start, Child Care, etc.)
Verify and prepare voucher requests and required documentation for grants and other funders
Assist with preparing and processing payroll through Paylocity, ensuring accuracy and proper coding
Support the development of budgets, financial proposals, and cost allocation plans
Participate in internal audits, trainings, meetings, and fiscal reviews
Assist with special projects and administrative needs across the agency

Bachelor’s degree in Accounting, Finance, or related field
Up to two years of accounting experience preferred; internship or entry-level experience welcome
Proficiency with Microsoft Office and accounting software; Paylocity and Blackbaud experience a plus
Strong understanding of accounting principles, financial reporting, and GAAP
Experience with grant accounting and compliance for public and private funding sources
Excellent analytical, organizational, and problem-solving skills
High attention to detail and ability to prepare accurate financial reports
Strong communication and interpersonal skills
Ability to maintain confidentiality and handle sensitive information with integrity
Comfortable working independently and collaboratively in a fast-paced environment
Commitment to learning, professional growth, and continuous improvement
Flexible and adaptable in meeting deadlines and managing changing priorities

Mary Crane Center offers a comprehensive benefits package that includes access to medical, dental, and vision insurance (HMO, PPO, and DPPO options available), paid time off, and other employee wellness programs. Eligibility varies by position and hours worked. Additional benefit details will be provided during the hiring process.

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