Staff Accountant

Shelter House • Chantilly, VA

20d • $70,000 - $80,000 • Hybrid

About The Position

The Staff Accountant is responsible for supporting the day-to-day financial operations of Shelter House, including processing transactions, maintaining accurate financial records, assisting with budget monitoring and grant reporting, and preparing documentation for audits. This position ensures financial compliance with internal policies and external funder requirements while providing analytical support to the Finance Department. The Staff Accountant takes direction from and works closely with the Controller, Accounting Manager and CFOO and collaborates with staff across the organization to support financial accuracy and accountability.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field
• Minimum of three (3) years of hands-on accounting experience, preferably in a multi-fund environment, or commensurate experience or education
• At least two (2) years of nonprofit accounting experience with exposure to grant compliance and funder reporting, or commensurate experience or education
• Strong understanding of Generally Accepted Accounting Principles (GAAP) and nonprofit financial standards
• Proficiency in Microsoft Office suite, particularly Excel
• Experience using accounting software such as QuickBooks or comparable systems
• Demonstrated ability to work independently with minimal supervision and collaboratively as part of a team
• Excellent verbal and written communication skills, with the ability to present financial information clearly
• Strong organizational and time management skills, with the ability to prioritize and manage multiple projects simultaneously
• Annual TB Test is required
• Ability to sit or stand for long periods
• Ability to lift items weighing 10-20 pounds

Nice To Haves

• Experience working in a matrixed organization or multi-program nonprofit
• Familiarity with federal and state grant requirements and Uniform Guidance (2 CFR Part 200)
• Experience preparing for and supporting external audits, including audit schedules and documentation
• Detail-oriented with a continuous improvement mindset and a proactive approach to problem-solving
• Ability to adapt in a fast-paced, mission-driven environment with shifting priorities
• CPA candidate or coursework toward CPA designation is a plus

Responsibilities

• Process and record vendor invoices and payments in QuickBooks
• Maintain accurate coding and classification of expenses
• Prepare checks for staff reimbursements and vendor payments
• Reconcile bank accounts, credit cards, and grant-specific general ledger accounts
• Prepare and post journal entries, including accruals and allocations
• Monitor program and grant spending to ensure alignment with approved budgets
• Assist with preparing financial reports for internal stakeholders and funders
• Support the development and maintenance of grant budgets and forecast projections
• Provide budget and disbursement support to internal teams and program managers
• Assist with variance analysis and reporting to the Controller, CFOO, and management
• Prepare invoices for government and private funders in accordance with grant agreements
• Track and reconcile grant revenue and expenditures across multiple funding streams
• Ensure compliance with grant-specific financial and documentation requirements
• Maintain accurate and organized physical and electronic financial records
• Support audit preparation by gathering documentation and assisting with audit schedules
• Assist in the preparation of workpapers for the external audit and funder reviews
• Provide backup support for payroll processing as needed
• Respond to staff inquiries related to budgets, disbursements, and financial procedures
• Work collaboratively with the finance team on ongoing projects and problem-solving
• Assist the Controller, CFOO, and management with financial data analysis and decision-making
• Contribute to process improvements and special projects as assigned
• Other duties as assigned

Benefits

• Medical, Dental & Vision Insurance
• 401K contributions with a 4% employer match
• 13 Paid Holidays, 2 Floating Holidays and the opportunity to take your Birthday Off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level