Staff Accountant

Crisis Center of Tampa Bay

2d•Onsite

About The Position

The Crisis Center of Tampa Bay brings help, hope and healing to people facing serious life challenges or trauma resulting from sexual assault or abuse, domestic violence, financial distress, substance abuse, medical emergency, suicidal thoughts, emotional or situational problems. The primary responsibility of the Staff Accountant is to manage the Agency’s general and payroll ledgers, with a specific focus on payroll processing, fixed assets, prepaid expenses and the execution of monthly allocations. This position ensures financial accuracy by preparing detailed account reconciliations and managing the distribution of expenses across various departments and projects. The Staff Accountant is expected to evaluate accounting processes, identify opportunities for improvement, and collaborate with accounting leadership to implement solutions that strengthen internal controls and operational efficiency. The Staff Accountant reports to the Controller and in his/her absence the CFO.

Requirements

Bachelor’s degree in accounting and five (5) years’ work experience in the accounting field.
Ability to prepare monthly and year-end financial statements including all necessary accruals.
Ability to prepare annual budgets.
Experience with nonprofit accounting, including fund accounting and cost allocations across programs and grants.
Strong working knowledge of Microsoft Office suite, including advanced functions of Excel and Word, is required.
Possesses in-depth knowledge of and application of generally accepted accounting principles and procedures, including updates and new pronouncements.
Ability to analyze accounting workflows and identify opportunities to improve efficiency, automation, and internal controls
Experience developing and maintaining written accounting procedures, documentation, and internal control processes
Ability to work collaboratively with HR, Operations, Billing, and other departments to support payroll, allocations, and financial reporting requirements
Knowledge of agency policy regarding expenses and the appropriate account against which they should be charged.
Ability to collect, analyze and record data.
Ability to work independently with minimal supervision.
Utilization of problem-solving tools and techniques.
Detail and task oriented.
Ability to communicate effectively verbally and in writing with employees at all levels of the Agency.
Must be able to maintain and protect confidentiality of employee salaries and other confidential information.

Nice To Haves

Experience with Sage Intacct or comparable cloud-based ERP systems preferred.
Experience with Paycom or comparable HRIS/payroll systems preferred.

Responsibilities

Processes payroll for all employees of the Crisis Center verifying totals and maintains the accuracy of the general and payroll ledgers.
Provides customer service to appropriate stakeholders responding and resolving issues and problems.
Works closely with Human Resources to ensure timely processing surrounding employee changes.
Oversee accounting for fixed assets and prepaid expenses.
Prepare and review monthly account reconciliations to support timely month-end closes.
Execute complex monthly allocations to ensure expenses are accurately distributed across departments, programs, and funding sources.
Ensures supervisors review and sign off on bi-weekly payroll hours for their assigned employees.
Assists in reviewing and enforcing payroll policies and developing procedures to ensure proper internal controls.
Research and resolves pay inquiries up to and including issuance of manual checks.
Assists during external review and audit for payroll related matters.
Coordinates year end reporting and issue annual employee tax documents.
Prepares and reports pension liability in ledger by pay cycle; Prepares payroll related journal entries.
Analyzes benefit statements and compares payroll information for accuracy.
Compiles and analyzes financial information to prepare entries to the general ledger accounts.
Performs detailed review, analysis, and reconciliation of balance sheet accounts.
Assists with the day-to-day operations of the general ledger accounting processes and activities.
Identifies, researches, and tracks transactional processing errors.
Assists with identifying and resolving GL issues.
Proactively seeks ways to continuously improve processes to achieve greater efficiencies and better controls.
Works closely with accounting leadership to standardize processes relating to General Ledger Accounting.
Implements accounting changes arising from new operations and process improvements.
Reconciles bank statements weekly.
Assists in maintaining chart of accounts.
Ensures all fixed asset additions and retirements are accurately and timely recorded.
Assists with monthly/quarterly account transaction closing and cut-off date.
Prepares month–end standard journal entries and adjustments, including amortization of all prepaid assets.
Performs Month End Allocations for Agency financials.
Maintains unclaimed property records and required annual reporting
Provides direct assistance to the Controller and the CFO as required.
Serves as backup for other accounting team members as needed to support continuity of financial operations.
Assists with year-end financial audits.
Demonstrates teamwork on accounting responsibilities, particularly with Accounts Payable staff engaged in coding, reconciliations, etc.
Performs and assists in such other duties as may be assigned by the Controller.